Project Coordinator

Excel Engineering, Inc. • Amarillo, TX

20d

About The Position

At Excel Engineering, the Project Coordinator is a central resource supporting utility construction operations in the Amarillo area. The role maintains accurate project schedules, construction documentation, inspector assignments, and project records, while ensuring inspectors understand and follow established documentation processes. It combines project coordination, document control, scheduling, and training responsibilities in support of multiple active construction projects. Success means Operations Managers and inspectors can rely on accurate project information, organized documentation, and consistent reporting practices.

The ideal candidate is proactive and detail-oriented, takes ownership, balances coordination with training and support, and works collaboratively to resolve documentation issues. They can coach new and experienced inspectors, maintain high-quality project records, and thrive amid multiple active projects and competing priorities.

Excel Engineering is a full-service engineering consulting firm specializing in electrical engineering, industrial automation, and power systems. The company describes a culture focused on teamwork, continuous improvement, and a service-oriented mindset, and welcomes qualified applicants from diverse backgrounds.

Requirements

• Experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, inspection, or a related field operations environment.
• Experience in project coordination, project controls, document control, construction administration, scheduling, inspection, or similar roles.
• Ability to manage multiple project schedules, trackers, and priorities simultaneously.
• Experience working with construction drawings, specifications, revisions, and project documentation.
• Strong understanding of construction documentation, field reporting, and recordkeeping requirements.
• Excellent organizational, time management, and communication skills.
• Ability to work independently while coordinating with multiple stakeholders and project teams.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, SharePoint, and Bluebeam.
• Strong attention to detail and ability to identify discrepancies, missing information, and documentation gaps.

Nice To Haves

• Experience supporting field inspectors, construction managers, or utility construction projects.
• Experience onboarding, training, mentoring, or coaching personnel.
• Experience developing training materials, standard work instructions, checklists, or documentation processes.
• Experience reviewing construction inspection reports and field documentation.
• Familiarity with project closeout requirements and construction record management.
• Experience using project scheduling, project controls, or document management systems.
• Demonstrated ability to standardize processes and improve documentation quality across multiple teams or projects.

Responsibilities

• Maintain and update construction schedules, inspector coverage schedules, and project trackers.
• Track project milestones, inspection requirements, schedule changes, and outstanding action items.
• Manage project drawings, specifications, revisions, and construction records.
• Coordinate document control, including version tracking and file organization within SharePoint and related systems.
• Verify project documentation is complete, properly identified, and accurately filed.
• Communicate schedule updates, documentation changes, and project information to Operations Managers and inspectors.
• Support project closeout by ensuring required inspection and construction records are complete and organized.
• Train and onboard new inspectors on documentation requirements, reporting expectations, and company processes.
• Provide ongoing coaching and support to inspectors regarding documentation quality and compliance.
• Review inspection reports and construction documentation for completeness, consistency, and accuracy.
• Develop training materials, checklists, guides, and reference tools to support inspector success.
• Identify documentation trends, training opportunities, and process improvement initiatives.
• Ensure inspectors have access to current project information, schedules, drawings, and required documentation.
• Support continuous improvement in project controls, documentation management, and inspection workflows.

Benefits

• Ongoing continuing education, hands-on training, and opportunities to expand skills.
• Assistance in earning professional certifications and pursuing further education.
• 401(k) plan with employer matching.
• Medical, dental, vision, and life insurance options.
• Wellness programs.
• Paid time off.
• Flexible schedule and work environment.
• Employee referral program with ongoing rewards.
• Competitive salary.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed