Project Coordinator - Enterprise Project Management Office

Grant County Public Utility District

4h•Hybrid

About The Position

Under moderate supervision, this position leads low-medium priority/low-medium impact projects and initiatives, ensuring their successful execution. Additionally, this role supports and coordinates higher priority/higher impact projects as needed. This position provides support to projects under the guidance of a Project Manager, Senior Project Manager, or Lead Project Manager. This position coordinates with and provides support to technical and subject matter experts to facilitate the successful completion of projects from conception to delivery. This generally includes project scoping, estimating, scheduling, permitting, budgeting, communication, risk management, vendor management, all aspects of project implementation and balancing competing priorities within and among concurrent and diverse projects and programs.

Requirements

Associate degree in project management, general business management, or other relevant field OR 1 additional year of relevant experience in lieu of degree
2 years’ experience in project coordination, project or change management, or similar field of work.
Certified Associate Project Management (CAPM) or Agile PM certification at time of hire OR obtain within 6 months of hire

Nice To Haves

Hydroelectric utility (generation and electric distribution) experience
PMP Certification
Prosci Change Management Certification

Responsibilities

Ensure that projects are implemented successfully and, in a manner, consistent with the established Grant PUD Project Management Program.
Develop project scope, schedule, budget, risks, and alternatives.
Manage and update schedules.
Coordinate development of design criteria, technical specifications, special requirements, system requirements, quality control requirements, inspection plans, commissioning plan and or testing plans.
Identify internal and external milestones and time constraints that impact schedule.
Conduct or coordinate economic analyses as needed for evaluation of alternatives.
Develop procurement plans and develop/manage contracts as necessary to conduct and support projects.
Identify any necessary permitting requirements, manage permitting processes, and ensure full regulatory compliance.
Identify internal and external stakeholders and implement communication and coordination plans.
Manage relationships between project participants, including contractors and consultants, and stakeholders including support staff and customers.
Define Project Expectations and Management Plan utilizing established tools.
Define and implement Safety program for both internal and contracted work.
Develop work packages to guide implementation of project tasks.
Evaluate and implement the most appropriate project methodology for a project (e.g: design build; Agile, Waterfall, Hybrid, etc.).
Monitor projects utilizing standard tools and provide progress reports including standard metrics.
Maintain costs within established budgets and financial parameters; ensure cost effective decisions are made within delegated authority; monitor expenditures for accuracy.
Use established processes to manage, report and coordinate changes in scope, schedule, budget, and risks.
Maintain risk register for early identification of risks on high-cost projects and contracts.
Establish processes for resolution of non-conformances with technical and quality requirements.
Ensure version control for project documentation and that final documentation is created and maintained according to records retention standards.
Ensure revisions to drawings and operational procedures are completed prior to placing an asset into service.
Ensure training on new procedures and equipment is provided and that operations and maintenance procedures are properly documented prior to placing an asset into service.
Maintains related-professional certifications.
In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD/IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
Actively participate in all aspects of our safety program, including but not limited to: Following all safety policies and procedures. Alerting supervisors and coworkers to unsafe or hazardous working conditions. Reporting any safety incidents or close calls within 24 hours to your supervisor; and Accepting feedback from supervisors and coworkers regarding your own safety performance.