Project Coordinator

JARBO Employment Group•Lenexa, KS

12d•Onsite

About The Position

The job focuses on keeping project documentation, schedules, and billing organized across multiple jobs. The ideal Project Coordinator brings strong organizational skills and a proactive approach to project support.

Requirements

Minimum 2 years of experience in an administrative or project support role
Strong organizational skills with proven ability to manage multiple priorities simultaneously
Proficiency in Microsoft Outlook, Excel, and Word
Clear written and verbal communication skills
High school diploma or equivalent required
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information.
Proficient use of Microsoft Excel and Microsoft Office applications.
Ability to work within Smartsheet environments.
Ability to use a tablet for documentation and tracking purposes.
Ability to add and subtract two-digit number and to multiply and divide with 10’s and 100’s.
Ability to perform these operations using unity of American money and weight measurement, volume, and distance.
Ability to apply common sense understanding to carry out simple one-or two-step instructions.
Ability to interpret a variety of instructions in written, oral, diagram or schedule form.

Nice To Haves

Associate degree preferred
Prior experience in construction, electrical contracting, or a related trades environment
Familiarity with submittals, RFIs, construction drawings, and specification documents
Exposure to project billing, job cost tracking, or purchase order management
Working knowledge of project management software such as Procore, Bluebeam, or PlanGrid
Experience supporting multiple project managers or cross-functional teams

Responsibilities

Process and track submittals, RFIs, and closeout packages for active electrical construction projects.
Maintain organized electronic project files and documentation systems.
Assist Project Managers with change orders, purchase order tracking, and monthly project billing.
Flag discrepancies and ensure records are current.
Coordinate project schedules, job start documentation, and internal meetings.
Distribute meeting notes and action items to project teams.
Track material deliveries and monitor key project milestones against deadlines.
Communicate status updates to Project Managers.
Prepare routine project correspondence, transmittals, and reports.
Support administrative needs across multiple concurrent electrical projects.