Project Coordinator
About The Position
This role requires strong organization, excellent client communication, attention to detail, and the ability to solve problems while maintaining a premium client experience. Working closely with the Production Manager, the Project Coordinator acts as the operational bridge between sales, clients, suppliers, and subcontractors to ensure a smooth transition from signed contract to project start. The Project Coordinator plays a critical role in preparing sold residential painting projects for successful execution. This position ensures that every project is properly set up, documented, approved, and ready for production before crews are scheduled. Serve as a key communication point for clients during the project preparation phase.
Requirements
- Highly organized with strong attention to detail
- Strong verbal communication skills with clients
- Comfortable managing multiple projects simultaneously
- Ability to solve problems and create win-win outcomes
- Strong computer skills and ability to learn new systems quickly
Nice To Haves
- Residential construction or home services industry
- Project coordination or operations support
- Customer service experience
- Familiarity with job costing or project management systems
Responsibilities
- Prepare newly sold projects for production by ensuring all required information and approvals are complete.
- Reviewing contracts and verifying scope of work accuracy
- Auditing material lists and paint specifications
- Confirming project details in company systems
- Ensuring projects are fully prepared prior to scheduling
- Serve as a key communication point for clients during the project preparation phase.
- Retrieving and confirming paint color selections
- Securing color form approvals
- Confirming project details with homeowners
- Answering client questions and setting clear expectations
- Creating positive, professional customer interactions
- Creating and placing paint orders
- Coordinating delivery schedules with suppliers
- Ensuring correct materials are ordered for each project
- Resolving any order discrepancies
- Processing client payments
- Managing financing draw requests
- Preparing and sending invoices
- Compiling subcontractor agreements
- Preparing subcontractor payroll summaries
- Compiling and documenting change orders
- Maintaining accurate job files
- Tracking job costing data
- Preparing production reports
- Assist Production Manager with operational coordination
- Provide administrative support to field crews when necessary
- Help resolve project challenges and client concerns
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
