Project Coordinator

Terracon•College Station, TX

10d

About The Position

The Project Coordinator provides project delivery support across document control and administration, project tracking, quality and consistency, and client communications. The role supports multiple project assignments and works with project teams, financial analysts and accountants, local offices, operations, and clients to help ensure project requirements, schedules, budgets, documentation, and management policies are followed. Responsibilities also include coordinating project and client documentation, supporting proposals and change orders, maintaining project information in internal systems, coordinating client access and communications, and providing training on client programs and project delivery tools. The position may also perform engineering support tasks involving boring and test pit plans, logs, drilling coordination, and field classification of soil and rock samples, as directed. The role supports project and program leadership with project delivery, client communication plans, resource management, milestone tracking, and the use of Compass. It also follows applicable safety rules, guidelines, and standards for all projects.

Requirements

High school diploma.
A minimum of 4 years of related experience.
Fluency with Microsoft Office applications.
A valid driver’s license with an acceptable violation history may be required.

Nice To Haves

Associate or bachelor’s degree in a related field.
Experience with gINT Geotechnical software and AutoCAD LT, if applicable.

Responsibilities

Coordinate document processes and systems to ensure project and client documentation is controlled, available, tracked, and routed in accordance with client protocols, project requirements, and quality standards.
Collaborate with local offices and operations to complete project document compliance in alignment with scope and schedule.
Partner with financial analysts, accountants, and project teams to review and track proposal and project status, milestones, billing, budgets, timelines, schedules, and contract compliance.
Draft reports, templates, proposals, fee estimates, change orders, communications, and other project documentation.
Update internal systems, including TerraNet and CRM, and maintain client-specific requirements, templates, communications, contacts, and project information.
Support management and tracking of project Work in Progress (WIP), invoicing, Accounts Receivable (AR), project budgets, schedules, and financial data.
Schedule and coordinate utility locating services and clearances as needed for projects.
Perform engineering support tasks as directed, including developing drawings and directives for proposed boring and test pit locations and plans, preparing boring and test pit logs, coordinating drilling, and field-classifying soil and rock samples.
Schedule and communicate with clients regarding project report status, delivery schedules, and system access.
Receive, process, and forward client opportunities, requests for proposals, task orders, and change orders to offices; coordinate responses, clarify client requirements, and follow up as needed.
Maintain spreadsheets or other tracking systems for proposal and project status, milestones, timelines, deliverable dates, and financial data.
Work with offices to ensure client-specific requirements are understood and followed, and support timely preparation, delivery, and approval of change orders.
Support proposal and project registration setup and work with NAM to develop or maintain program manuals and related documents.
Keep project team members informed of project status, delivery issues, and other relevant updates.
Support project and program leadership with client communication plans, milestone tracking, resource management, and resource assignment.
Promote and provide training and coaching to Operations, operational project managers, and team members on Terracon client programs, systems, and Compass.
Maintain and update project- or program-level Compass, as applicable, and work with Terracon Client Service Managers and/or Client Service Specialists to advance Compass use internally and externally.
Follow safety rules, guidelines, and standards for all projects.