Project Coordinator

J.E. Dunn Construction Group Inc P•Atlanta, GA

48d

About The Position

The Project Coordinator provides routine administrative support to internal and external project management team members. The role collects, processes, enters, organizes, and files information and documentation from multiple sources to support project administration, documentation, data, reporting, compliance, and communications. The position follows directions and refers exceptions to a supervisor, and its stated career path is Senior Project Coordinator. Work supports JE Dunn’s strategy, vision, and values.

Requirements

High school diploma or GED.
At least 2 years of administrative or clerical support experience.
Ability to perform work accurately, completely, and on time.
Verbal and written communication skills.
Proficiency in Microsoft Office.
Organizational skills.
Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of team goals.
Critical-thinking ability.
Attention to detail and ability to deliver quality work.
Ability to learn and use software, tools, and systems needed to meet business needs.
Knowledge of administrative, office, and general billing procedures.
Ability to build relationships and collaborate with internal and external team members.
Ability to lift up to 10 pounds.
Willingness to work non-traditional hours to meet project needs.

Nice To Haves

At least 2 years of construction project support experience.

Responsibilities

Use the responsibility matrix (WorkSmart) to align work with ongoing business process improvement efforts throughout the project lifecycle.
Collect, process, enter, organize, and file project data and documentation in accordance with established business processes.
Process information within required timeframes.
Communicate promptly and effectively with internal and external stakeholders.
Support bidding by creating bid invitations, preparing specifications, addressing regulatory and compliance requirements, and creating, tracking, and following up on bid communications.
Support the award process by issuing or preparing bond memos, setting up and executing subcontracts, and arranging system access to dashboards.
Organize information into standard formats and reports in systems and locations such as project dashboards, CMiC, and electronic signature tools; maintain documents according to established file structures.
Coordinate submissions of project documentation and prepare routine correspondence, reviewing outgoing materials for conformance with best-practice standards and formats.
Create and distribute potential change items and requests for information; follow up on pricing efforts and distribute change orders.
Support project deliverables by managing project-dashboard information and electronically processing submittals, pay applications, bills of sale, compliance documentation, requests for information, and change documents.
Track, monitor, or collaborate with internal stakeholders to ensure required documentation meets compliance requirements before subcontractor payments are released.
Possibly receive and direct incoming calls and visitors or provide administrative support to other functions as needed.
Share subject matter expertise to support teamwork and results.
Use discretion and integrity when handling confidential and sensitive information.
Provide courteous, responsive customer service; manage difficult customer situations promptly and efficiently; meet client commitments; identify service opportunities; and use feedback to improve quality and service.
Provide additional administrative support to the project team as needed, such as arranging travel and managing expense reports.