Project Coordinator

Terracon•Fort Worth, TX

About The Position

The Project Coordinator provides project delivery support, including document control and administration, project tracking, quality and consistency, and drafting communications to support a strong client experience. The role supports multiple project assignments and works with financial analysts, accountants, project teams, local offices, operations, and clients to coordinate project documents, proposals, budgets, schedules, billing, and deliverables. The position also provides engineering support tasks as directed, such as developing drawings and directives for proposed boring and test pit locations, preparing boring and test pit logs, coordinating drilling, and classifying soil and rock samples in the field. The coordinator supports client-specific systems and requirements, including Terracon systems such as TerraNet, CRM, and Compass, and provides training and coaching to operational teams on their use.

Requirements

High school diploma.
At least 4 years of related experience.
Fluency with Microsoft Office applications.
A valid driver’s license with an acceptable violation history may be required.

Nice To Haves

Associate or bachelor’s degree in a related field preferred.
Experience with gINT Geotechnical software preferred, if applicable.
Experience with AutoCAD LT preferred, if applicable.

Responsibilities

Coordinate document processes and systems to control and make project and client documentation available, including tracking and routing documents.
Support project delivery across cost, schedule, quality, information, and contracts for multiple assignments.
Partner with financial analysts, accountants, and project teams to review and track proposals, project status and milestones, billing, budgets, schedules, Work in Progress, invoicing, and Accounts Receivable.
Draft and prepare reports, templates, proposals, fee estimates, change orders, communications, and other project documentation.
Update systems, including TerraNet and CRM, and maintain project, proposal, client, and financial status information.
Schedule and coordinate utility locating services and clearances as needed.
Develop drawings and directives for proposed boring and test pit locations and plans; prepare boring and test pit logs; coordinate drilling; and classify soil and rock samples in the field, as directed.
Communicate with clients regarding report status, delivery schedules, system access, and other project matters.
Receive and coordinate client opportunities and requests for proposals, task orders, and change orders with offices; clarify key client and project requirements and support timely responses and approvals.
Maintain spreadsheets or other tracking systems for proposal and project status, milestones, timelines, deliverable dates, and financial data.
Work with offices to ensure client-specific requirements are understood and followed, and collaborate on document compliance within scope and schedule.
Update TerraNet resource sites and/or CRM with client-specific requirements, templates, communications, and key client contacts.
Keep project team members informed about status, delivery issues, and other relevant matters; support client communication plans and resource management and assignment.
Work with NAM to develop or maintain program manuals or related documents.
Maintain and update project- or program-level Compass, as applicable, and train and coach operational project managers and team members on its use.
Work with Terracon Client Service Managers and/or Client Service Specialists to advance the use of Compass internally and externally.
Follow safety rules, guidelines, and standards for all projects and participate in pre-task activities.