Project Coordinator

American Heart Association • Dallas, TX

9d • Remote

About The Position

The Project Coordinator supports the successful execution of implementation science initiatives and implementation studies in the American Heart Association’s Quality, Outcome Research, & Analytics (QORA) department. The role provides project coordination, operational support, stakeholder engagement, and program administration, working with internal staff, healthcare organizations, volunteers, and external stakeholders.

The position coordinates meetings and events; maintains project documentation, databases, and program resources; supports reporting; and helps ensure smooth day-to-day program operations. It also supports participating health systems through communications, inquiries, engagement activities, and onboarding of new sites. This is a full-time, benefits-eligible, grant-funded opportunity. Current funding expires June 30, 2028, with the possibility of extension. The position can be home-based.

Requirements

• High school diploma or equivalent.
• At least 3 years of relevant experience.
• Administrative and/or project coordination experience.
• Ability to handle multiple projects simultaneously and meet specified timelines.
• Administrative expertise with sophisticated clerical responsibilities and data management.
• Effective verbal and written communication skills.
• Effective interpersonal skills and demonstrated ability to develop collaborative working relationships internally and externally.
• Ability to coordinate, plan, and implement corporate events, both in-person and digital.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.

Nice To Haves

• Bachelor’s degree in public health, health administration, research, or a related field.
• Familiarity with healthcare quality improvement or clinical program implementation.
• Exposure to cardiovascular care, prevention, or population health initiatives.
• Experience working with clinical stakeholders such as physicians, nurses, and administrators.
• Knowledge of basic data tracking, reporting, or research processes.
• Experience working with CRM, project management, or database systems.

Responsibilities

• Support day-to-day initiative operations by scheduling internal, external, and cross-team meetings and in-person events; managing agendas; recording notes and action items; tracking team metrics and participation; coordinating materials; and maintaining documentation.
• Provide scheduling and administrative support to program leadership, including calendar coordination and management of internal and external meeting invitations.
• Develop, enter, and maintain information in appropriate software, including CRM and event-specific software.
• Handle financial tasks, including paying invoices and processing and tracking expenses and volunteer reimbursements.
• Support virtual and in-person meeting logistics and technology.
• Coordinate Learning Collaborative activities and events, including participant communications, registration and reminder communications, attendance and participation tracking, event logistics, and post-event follow-up.
• Serve as a support contact for participating health systems by coordinating communications and contact lists, responding to inquiries, facilitating engagement activities, and assisting with new-site onboarding, orientation materials, and logistics.
• Prepare and maintain project documentation, status reports, site reports, dashboards, meeting summaries, internal stakeholder updates, and performance updates aligned with collaborative goals and KPIs.
• Assist with development and dissemination of program materials, templates, and resources.
• Maintain organized program files and resources within SharePoint and other collaboration platforms.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Retirement program with employer match and automatic contribution.
• Employee assistance program, employee wellness program, telemedicine, and medical consultation.
• Professional development resources, including Employee Resource Groups, a mentoring program, and Heart U.
• Paid time off of at least 16 days per year for new employees, increasing based on seniority.
• 12 paid holidays each year.
• Tuition assistance for education related to current duties and responsibilities or potential future positions.
• Potential eligibility for incentive programs based on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED