Project Coordinator

RWDI•Warren, MI

2d•$61,200 - $68,000•Onsite

About The Position

RWDI is a global climate and performance engineering consulting firm that helps clients overcome design and operational challenges while minimizing environmental, user, and resource impacts. The company’s work is guided by its core values of innovation, integrity, and integration. RWDI is seeking a Project Coordinator to join its Project Coordination Team in the Warren office. The role supports project managers and project delivery through proposal preparation, project documentation, contract coordination, financial administration, and tracking project plans, scope, schedules, and deliverables.

Requirements

Post-secondary diploma or certificate in office or business administration.
Excellent verbal and written communication skills and a proven ability to deliver high-quality customer service.
Ability to operate at an advanced level in MS Office software.
Exceptional organizational and administrative skills focused on meeting deadlines.
Ability to multitask in a fast-paced team environment.
Attention to detail and a commitment to a high degree of quality assurance.
Flexibility in dealing with change and confidential information.
Availability to work outside normal working hours to meet client deadlines.

Nice To Haves

Office experience in a client-facing environment.
Project coordination experience in engineering, construction, or environmental projects.

Responsibilities

Track and maintain project leads, opportunities, and related data in the ERP system.
Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements.
Support proposal development by creating task structures, timelines, resource plans, and cost estimates.
Write, edit, and format reports, project deliverables, and documentation.
Manage contracts, approvals, and supporting documentation, and coordinate contract reviews.
Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants.
Coordinate and track insurance documents for projects and subcontractors.
Prepare and distribute project status reports, meeting notes, and action items, and arrange project meetings.
Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence.
Assist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to support on-time and on-budget delivery.
Track scope changes, obtain client sign-off, and support project managers in overall project execution.