Project Coordinator

Pool and Spa Builders • Sylmar, CA

6d • Onsite

About The Position

Pool and Spa Builders, Inc. is hiring a Project Coordinator to support custom pool, spa, fountain, retaining wall, hardscape and softscape construction, as well as pool, spa and fountain service and repair. The role is the organized center of the office and often the first point of contact for clients. Working alongside the Project Manager, the coordinator helps keep projects organized, on budget and on schedule, supporting estimates, contracts, invoicing, budgets, permits, subcontractors, vendors, crews and client communication. The position is based in Sylmar, California, with office work and occasional job site visits. The schedule is full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexible hours. Pay is $23–$32 per hour, based on experience. The company provides paid training and opportunities to learn the construction business, contribute to new project systems and grow professionally.

Requirements

• Office or administrative experience; construction experience is a plus, and training is available for the right person.
• Comfort working with numbers and willingness to learn invoicing, job costing and budget tracking.
• Comfort using Microsoft Office, including Excel, Word and Outlook, and OneDrive.
• Strong technology skills and ability to learn new software quickly.
• Strong organization and attention to detail, with the ability to manage several jobs at once.
• Clear, professional phone and email communication with clients, subcontractors and crews.
• Warm, professional phone presence and a service-oriented approach to making clients feel taken care of.

Nice To Haves

• Experience in pool, spa, masonry or residential construction.
• Experience with invoicing, job costing, budget tracking, Schedules of Values, progress billing or COI tracking.
• Experience with QuickBooks, Contractor Foreman or other construction estimating or accounting software.
• Sales or customer service experience, such as following up on leads and proposals.
• Bilingual English/Spanish.

Responsibilities

• Prepare and send invoices; track and follow up on client payments.
• Track job budgets, including material receipts, labor hours and subcontractor costs.
• Build and update Schedules of Values (SOVs) for progress billing, and prepare change orders.
• Collect lien releases, track preliminary notices, and place and reconcile material orders.
• Prepare estimates and proposals using information provided by the Project Manager or owner after site visits.
• Prepare client contracts and route them for signature.
• Request and track Certificates of Insurance (COIs); onboard subcontractors and vendors, including W-9s, agreements and license checks.
• Submit permit applications and schedule city and county inspections.
• Maintain the master job calendar for crews, subcontractors and material deliveries.
• Schedule repair and service work orders, and estimate and invoice repair jobs.
• Organize project files in OneDrive and the office, and handle job closeout paperwork.
• Answer phones and return calls from clients, subcontractors and vendors.
• Record details from prospective clients and schedule site visits with the Project Manager or owner.
• Follow up on leads and open proposals to help convert inquiries into signed projects.
• Respond to client questions and warranty calls during and after construction.

Benefits

• Paid training and ongoing training.
• Paid time off, including six paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas.
• Medical, dental and vision insurance.
• 401(k) with a 3% company match.
• Employer-paid life insurance.
• Career growth opportunities and hands-on construction business experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed