Project Coordinator
MacKay Contracting•Sparwood, BC
•CA$28 - CA$32•Onsite
About The Position
As the Project Coordinator, you’re the behind-the-scenes force that keeps our Sparwood projects running smoothly. From supporting the management team to keeping the office organized, clean, and client-ready, you’ll play a key role in creating efficiency, consistency, and a positive work environment for our project teams, co-workers, and clients. If you love variety, staying organized, and being the go-to person who makes everything work — this one’s for you. We are currently recruiting for this position with an estimated project start date of mid-September.
Requirements
- A proactive self-starter with a positive, can-do attitude
- Strong verbal and written communication skills
- Professional and approachable with internal and external stakeholders
- Highly organized with excellent time and task management skills
- Comfortable working in a fast-paced, team-focused environment
- Able to stay calm under pressure and juggle competing priorities
- Proficient with Microsoft Word, Excel, Outlook, and Teams
- Reliable, punctual, and consistent in attendance
- Trustworthy, honest, and discreet in all dealings
- Physically able to safely perform light custodial duties, including lifting up to 50 lbs
- Valid Class 5 driver’s licence with a clean abstract and safe driving habits
Responsibilities
- Handle phone calls, emails, calendars, and general office communications
- Track, monitor, and enter timesheets for all active projects
- Submit Permits to Work (P2W) based on weekly personnel schedules
- Project cost tracking, including but not limited to, invoicing, P.O. usage, review of Project tracking and billing reports to assist with creation of invoices
- Reconcile Accounts Payable and Receivable for Sparwood projects
- Coordinate with IT to troubleshoot and maintain office equipment
- Support Safety with document control, scanning, and electronic filing of training records
- Assist with EHSC Work Plan creation
- Attendance of weekly Teams meetings
- Attendance of client/project meetings as required
- Print, scan, file, and prepare documents as requested by the management team
- Take on additional duties as assigned
Benefits
- A stable, full-time role with variety and responsibility
- A supportive team that values organization, accountability, and teamwork
- The opportunity to be a key contributor to project success
- Hands-on involvement with construction operations and administration
- A workplace where your efforts genuinely make everyone’s day easier
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
