Project Coordinator

Argonne National Laboratory•Lemont, IL

8d•Hybrid

About The Position

As part of the CELS Shared Services team, the Project Coordinator provides coordination and project-management support for operational, technical, and process-improvement initiatives. Under the direction of the CELS Project Manager, Strategic Initiatives, the role applies standard project-management, property-management, inventory-control, and administrative principles and techniques to resolve moderately complex coordination issues. The position works under normal supervision, follows established directions and procedures, and exercises judgment within defined practices and procedures. Approximately 60–70% of the position’s responsibilities in year one are dedicated to coordinating CELS personal property activities and related administrative, inventory, documentation, and compliance tasks. The remaining 30–40% supports project-management assignments, including Autonomous Discovery efforts with the RAPIDS Lab, coordination with the RPL team, and other CELS or Laboratory initiatives. The Project Coordinator works with property custodians, CELS personnel, internal stakeholders, project team members, service providers, and occasional external contacts to coordinate activities, maintain accurate information, track schedules and deliverables, resolve routine and moderately complex issues, and provide timely customer service. The position contributes to project and organizational objectives through effective planning, communication, organization, and follow-through. This is a hybrid position, with an expectation of onsite work 2–3 days per week. Regular in-person presence is required to support property and general activities within the RAPID Lab and Rapid Prototyping Lab (RPL). No significant travel is anticipated, although occasional travel between Argonne facilities may occur.

Requirements

Minimum of a bachelor's degree and 2+ years of relevant experience, or equivalent.
Working knowledge of standard project-management principles, practices, techniques, and tools.
Demonstrated ability to coordinate assignments involving multiple stakeholders, activities, deadlines, and deliverables.
Strong organizational and time-management skills, including the ability to prioritize and manage multiple concurrent assignments in a fast-paced environment.
Strong attention to detail and demonstrated ability to follow through on assignments.
Effective written, verbal, and interpersonal communication skills.
Ability to work effectively in a matrixed environment and collaborate with diverse project teams.
Ability to achieve designated assignment and project goals within established timeframes.
Ability to handle sensitive information with appropriate discretion.
Ability to model Argonne's core values of impact, safety, respect, integrity, and teamwork.

Nice To Haves

Familiarity with personal property management, inventory control, asset tracking, records management, or related administrative processes.
Familiarity with Argonne systems, policies, and procedures.

Responsibilities

Coordinate CELS personal property activities in accordance with applicable laboratory policies, procedures, and established processes.
Maintain accurate personal property records, inventories, documentation, and status information.
Coordinate property actions, including acquisitions, receipts, tagging, transfers, relocations, custodial changes, inventories, excess, disposition, and related closeout activities.
Work with property custodians, CELS personnel, Property, Procurement, Finance, Facilities, Information Technology, and other stakeholders to facilitate timely completion of property actions.
Track assigned property activities, milestones, pending actions, and required approvals.
Review documentation for completeness, accuracy, and compliance with established requirements; identify discrepancies and coordinate corrective actions.
Support periodic inventories, reconciliations, audits, and reporting activities.
Prepare routine status reports, spreadsheets, correspondence, and other documentation related to CELS personal property.
Coordinate with vendors and service providers as needed regarding property delivery, relocation, pickup, disposition, or related services.
Provide guidance to personnel on established personal property processes and refer complex or policy-related issues to the appropriate subject-matter expert or manager.
Maintain organized electronic and physical records in accordance with laboratory requirements.
Support multiple concurrent projects and assignments involving process improvement, technical coordination, operational support, and shared services.
Assist with developing project scopes, work plans, schedules, task lists, dependencies, and milestone tracking.
Coordinate project meetings, prepare agendas, document decisions and action items, and follow up on assigned responsibilities.
Maintain project status information, schedules, action-item logs, risk and issue logs, and performance metrics.
Assist project managers and technical staff with gathering requirements, organizing information, tracking deliverables, and coordinating reviews and approvals.
Collaborate with institutional stakeholders and matrixed project teams to coordinate activities and support project objectives.
Assist with preparing presentations, reports, procedures, process documentation, communications, and other project deliverables.
Monitor project progress and communicate schedule concerns, emerging issues, changes, and action items to the appropriate project lead or manager.
Support development and maintenance of standard work processes, templates, and tracking tools.
Provide responsive and professional customer service to internal and external contacts.
Perform other duties as assigned.