Project Coordinator - West Texas. (Industrial Construction)

MEI Rigging & Crating•Abilene, TX

About The Position

The Project Coordinator (Operations Administration) supports Project Managers and Accounting Supervisors on large-scale storage, transportation, and rigging jobs for key accounts. The role maintains accurate inventory and job records, supports invoicing with clean and timely documentation, manages repair timelines and claims tracking, and promotes data quality across internal systems. The coordinator serves as a central liaison among Project Managers, Accounting, Warehouse, Dispatch, and Field Services to help ensure project information is accurate and work proceeds smoothly. The position also supports customer requests, billing documentation, equipment traceability, repairs, claims resolution, process improvement, and internal recordkeeping reviews. The role primarily works in a temperature-controlled office and frequently uses standard office equipment. Work may also take place outdoors or in environments without temperature control, with exposure to inclement weather and uneven terrain. The coordinator is expected to prioritize safety, work effectively with a team, and demonstrate honesty, integrity, professionalism, and a commitment to quality service.

Requirements

Three years of experience as a Project Coordinator in logistics, supply chain, construction, rigging, or a related field preferred.
Bachelor’s degree in business administration, logistics, project management, or a related field preferred.
Familiarity with equipment tracking management and equipment inventory recordkeeping.
Intermediate computer skills using a Windows-based system.
Good knowledge of Microsoft Word, Excel, and Outlook.
Familiarity with customer relationship management software and project management tools, or ability to learn them quickly.
Excellent team-building skills and ability to work with cross-functional teams and coordinate related activities.
Excellent communication and interpersonal skills, including the ability to interface positively with clients and internal leadership.
Analytical skills and ability to explain data-driven technical information to staff at all levels.
Organized, goal-oriented, and deadline-driven.
Self-motivated and self-driven.
Professional demeanor, business acumen, and familiarity with invoicing practices.
Ability to work frequently with a computer, keyboard, mouse, telephone, and other standard office equipment.
Ability to sit for extended periods and use sight, touch, speech, and hearing for work.
Ability to occasionally walk, bend or crouch, and lift or move items weighing up to 10 pounds.
Ability to work outdoors in inclement weather or on uneven terrain, or in non-temperature-controlled environments, as needed.
Ability to work in a high-functioning team environment and demonstrate honesty, integrity, professionalism, and pride in work.

Nice To Haves

Knowledge of accounting principles.

Responsibilities

Coordinate with warehouse and storage teams and Project Managers to verify inventory status, item counts, photographic documentation, and equipment readiness for delivery to job sites.
Audit storage data daily and cross-check it against delivery tickets, internal records, and customer shipping forecasts.
Support job cost tracking by reconciling PO numbers, serial numbers, barcodes, and other equipment identifiers.
Work with Field Teams to record the final setting location of delivered equipment and maintain traceability throughout the project lifecycle.
Respond to customer requests with documentation, equipment photos, and inventory updates.
Compile detailed invoice backup packets for key accounts, particularly during month-end billing cycles.
Review customer-facing documentation for accuracy, completeness, and timely delivery.
Coordinate information among Project Managers, Accounting, Warehouse, Dispatch, and Field Services.
Work with Accounting Supervisors to ensure billing reflects contractual terms and includes appropriate supporting documentation.
Track repair needs, promptly log equipment condition, and update records as repairs progress.
Monitor repair timelines and coordinate with internal teams or vendors to meet equipment availability and project deadlines; inform customers as necessary.
Gather and organize documentation to support claims resolution, including incident reports, photographs, service logs, and correspondence.
Maintain an organized claims log for internal reference and customer transparency.
Identify ways to improve documentation, billing backup, inventory workflows, and customer reporting.
Collaborate with internal teams to refine standard operating procedures and support project implementation best practices.
Promote consistency and accuracy in data entry, file naming, barcode labeling, and equipment tracking across systems.
Participate in internal reviews or audits to validate data accuracy and improve recordkeeping.
Flag documentation or system-use discrepancies, gaps, and recurring issues, and recommend solutions.
Perform other tasks as directed or necessary.
Maintain awareness of safety for oneself and others at the job site and contribute to a high-functioning team environment.