Industrial Project Coordinator

CECO Environmental•Houston, TX

About The Position

The Industrial Project Coordinator supports the successful execution of industrial fabrication and manufacturing projects. The role coordinates project activities, procurement and inventory processes, project documentation, and communications among clients, vendors, subcontractors, and internal stakeholders. It helps ensure projects are completed safely, on schedule, within budget, and in accordance with contractual requirements. Working with Project Managers, Engineering, Quality Assurance, Production, Shipping & Receiving, and external suppliers, the coordinator supports planning and execution, vendor purchasing, cost and schedule monitoring, and material logistics. The role uses Microsoft Dynamics 365 (D365) or other ERP systems to support purchasing, inventory management, and project tracking, including for turnkey vessel fabrication and related industrial projects. The position may involve occasional domestic and international travel, including across borders. Work is generally performed in an office, fabrication shop, manufacturing facility, or project-site environment. The position requires maintaining concentration and attention to detail while performing administrative and project-related tasks, and complying with company attendance standards. Reasonable accommodations may be made for qualified individuals with disabilities.

Requirements

At least three years of experience in project coordination, project administration, purchasing, manufacturing, fabrication, construction, or industrial project environments.
Experience coordinating vendors, subcontractors, procurement activities, logistics, and material deliveries.
An associate's or bachelor's degree in Engineering, Construction Management, Project Management, Business Administration, Industrial Technology, Supply Chain Management, or a related field is preferred; equivalent education and relevant work experience may be considered instead.
Ability to travel domestically and internationally, including across borders when necessary.
Ability to maintain concentration and attention to detail while performing complex administrative and project-related tasks.
Ability to perform the physical activities described, including sitting, standing, walking, reaching, balancing, stooping, kneeling, crouching, climbing stairs, typing, computer use, hearing, speaking, and repetitive motions.
Ability to perform light work requiring exertion of up to 20 pounds occasionally and up to 10 pounds frequently.
Compliance with company attendance standards.

Nice To Haves

Experience supporting industrial fabrication, manufacturing, process equipment, pressure vessel, or construction projects.
Experience using ERP systems, preferably Microsoft Dynamics 365, for purchasing, inventory management, and project tracking.
Ability to read and interpret engineering drawings, fabrication drawings, specifications, and project documentation.
Certified Associate in Project Management (CAPM); preferred but not required.
Project Management Professional (PMP) certification; considered a plus.
OSHA 10 or OSHA 30 certification; beneficial but not required.

Responsibilities

Support planning, execution, and closeout of fabrication and manufacturing projects.
Assist Project Managers in monitoring project scope, schedules, budgets, and deliverables.
Develop and maintain project schedules and track milestones.
Monitor project progress and communicate status updates to internal and external stakeholders.
Coordinate activities among engineering, production, quality, purchasing, logistics, and field personnel.
Create, maintain, and organize project documentation, reports, and records.
Prepare and distribute meeting agendas, minutes, and action-item logs.
Coordinate procurement activities, including supplier quotations, purchase orders, and material tracking.
Use Microsoft Dynamics 365 or other ERP systems for purchasing, inventory management, and project tracking.
Monitor material availability and coordinate with Shipping & Receiving to ensure timely delivery of materials and components.
Assist with inventory control and material management for project-related equipment and fabricated components.
Coordinate storage and logistics of subcontracted and vendor-supplied materials.
Support relationships with vendors, subcontractors, clients, and project stakeholders.
Coordinate subcontractor activities to ensure work meets project scope, schedules, and specifications.
Obtain vendor pricing and assist with project cost estimates and budgeting.
Monitor supplier performance and delivery schedules.
Assist with field project support activities as required.
Participate in project inspections and document progress, quality concerns, and safety observations.
Coordinate resolution of project issues with project managers, engineers, inspectors, and client representatives.
Support continuous improvement in project execution, procurement, and inventory processes.
Escalate project risks, delays, or cost concerns to management when appropriate.