Project Coordinator - West Texas. (Industrial Construction)

MEI Rigging & Crating LLC•Abilene, TX

16h

About The Position

The Project Coordinator (Operations Administration) supports Project Managers and Accounting Supervisors on large-scale storage, transportation, and rigging jobs for key accounts. The role maintains accurate inventory and job records, supports invoicing through clean and timely documentation, manages repair timelines and claims tracking, and promotes data quality across internal systems. The position coordinates information and documentation among Project Managers, Accounting, Warehouse, Dispatch, and Field Services. It supports equipment inventory and traceability, customer requests, invoice preparation, repair coordination, claims documentation, audits, and improvements to operational workflows and standard procedures. The role primarily works in a temperature-controlled office, with possible outdoor work in inclement weather or on uneven terrain and in non-temperature-controlled environments. The Project Coordinator is expected to prioritize job-site safety, collaborate effectively, and maintain honesty, integrity, professionalism, and the quality of service expected by MEI customers.

Requirements

Three years of experience as a Project Coordinator in logistics, supply chain, construction, rigging, or a related field is preferred.
Familiarity with equipment tracking management and equipment inventory recordkeeping.
Intermediate computer skills using a Windows-based system.
Good knowledge of Microsoft Word, Excel, and Outlook.
Excellent team-building skills and the ability to work with cross-functional teams and coordinate related activities.
Excellent communication and interpersonal skills with internal leadership and the ability to interface positively with clients.
Analytical skills and the ability to explain data-driven technical information to all levels of staff.
Organized, goal-oriented, deadline-driven, self-motivated, and self-driven.
Professional demeanor and the business acumen necessary for invoicing practices.
Ability to work in a high-functioning team environment and demonstrate honesty, integrity, professionalism, and open communication.

Nice To Haves

Bachelor’s degree in business administration, logistics, project management, or a related field.
Three years of Project Coordinator experience in logistics, supply chain, construction, rigging, or a related field.
Familiarity with customer relationship management software or project management tools, or ability to learn quickly.
Knowledge of accounting principles.

Responsibilities

Coordinate with warehouse and storage teams and Project Managers to verify inventory status, item counts, photographic documentation, and readiness of items or equipment for delivery to job sites.
Maintain storage data accuracy through daily system audits and cross-checks against delivery tickets, internal records, and customer shipping forecasts.
Assist with job cost tracking by reconciling PO numbers, serial numbers, barcodes, and other unique equipment identifiers.
Work with Field Teams to capture and log the final setting location of delivered equipment and maintain equipment traceability throughout the project lifecycle.
Support customer requests with documentation, equipment photos, and current inventory updates.
Compile and prepare detailed invoice backup packets for key accounts, particularly during month-end billing cycles.
Review customer-facing documentation for accuracy, completeness, and timely delivery.
Serve as a liaison among Project Managers, Accounting, Warehouse, Dispatch, and Field Services to support alignment and execution of project information.
Collaborate with Accounting Supervisors to ensure billing reflects contractual terms and includes appropriate supporting documentation.
Track repair needs for stored or transported equipment and promptly log equipment condition and repair progress.
Monitor repair timelines and coordinate with internal teams or vendors to meet equipment availability and deadlines, informing customers as necessary.
Gather and organize documentation for claims resolution, including incident reports, photographs, service logs, and related correspondence.
Maintain an organized claims log for internal reference and customer transparency.
Identify opportunities to streamline documentation, billing backup, inventory workflows, and customer reporting.
Collaborate with internal teams to refine standard operating procedures and support project implementation best practices across storage, transportation, and invoicing.
Promote consistency and accuracy in data entry, file naming, barcode labeling, and equipment tracking across systems.
Participate in internal reviews or audits to validate data accuracy and improve recordkeeping standards.
Flag discrepancies, documentation gaps, and recurring system-use issues, and recommend solutions.
Perform other tasks as directed or necessary.
Maintain awareness of the safety of oneself and others at the job site and work effectively in a team environment.