Industrial Project Coordinator

CECO Environmental•Houston, TX

About The Position

The Industrial Project Coordinator supports the successful execution of industrial fabrication and manufacturing projects. The role coordinates project activities, procurement and inventory processes, project documentation, and communications among clients, vendors, subcontractors, and internal stakeholders. It helps ensure projects are completed safely, on schedule, within budget, and in accordance with contractual requirements. The coordinator supports project planning and execution, coordinates vendor purchases, monitors costs and schedules, and manages inventory and material logistics using Microsoft Dynamics 365 (D365) or other ERP systems. The role works with Project Managers, Engineering, Quality Assurance, Production, Shipping & Receiving, and external suppliers on turnkey vessel fabrication and related industrial projects. Occasional travel may be required, including domestic and international travel and crossing borders when necessary. Work is generally performed in an office, fabrication shop, manufacturing facility, or project site. The position typically involves sitting, standing, walking, reaching, balancing, stooping, kneeling, crouching, climbing stairs, typing, computer use, hearing, speaking, and repetitive motions. It involves light work requiring exertion of up to 20 pounds occasionally and up to 10 pounds frequently, as well as concentration and attention to detail while performing complex administrative and project-related tasks.

Requirements

At least three years of experience in project coordination, project administration, purchasing, manufacturing, fabrication, construction, or industrial project environments.
Experience coordinating vendors, subcontractors, procurement activities, logistics, and material deliveries.
An associate's or bachelor's degree in Engineering, Construction Management, Project Management, Business Administration, Industrial Technology, Supply Chain Management, or a related field is preferred; an equivalent combination of education and relevant work experience may be considered in lieu of a degree.
Ability to travel domestically and internationally, including across borders when necessary.
Ability to perform the essential duties satisfactorily; reasonable accommodations may be made for qualified individuals with disabilities.

Nice To Haves

Experience supporting industrial fabrication, manufacturing, process equipment, pressure vessel, or construction projects.
Experience using ERP systems, preferably Microsoft Dynamics 365 (D365), for purchasing, inventory management, and project tracking.
Ability to read and interpret engineering drawings, fabrication drawings, specifications, and project documentation.
Certified Associate in Project Management (CAPM) certification.
Project Management Professional (PMP) certification.
OSHA 10 or OSHA 30 certification.

Responsibilities

Support planning, execution, and closeout of fabrication and manufacturing projects.
Assist Project Managers in monitoring project scope, schedules, budgets, and deliverables.
Develop and maintain project schedules and track milestones.
Monitor project progress and communicate status updates to internal and external stakeholders.
Coordinate activities among engineering, production, quality, purchasing, logistics, and field personnel.
Create, maintain, and organize project documentation, reports, and records.
Prepare and distribute meeting agendas, minutes, and action item logs.
Coordinate procurement activities, including supplier quotations, purchase orders, and material tracking.
Use D365 or other ERP systems for purchasing, inventory management, and project tracking.
Monitor material availability and coordinate with Shipping & Receiving to ensure timely delivery of materials and components.
Assist with inventory control and material management for project-related equipment and fabricated components.
Coordinate storage and logistics of subcontracted and vendor-supplied materials required for project completion.
Support relationships with vendors, subcontractors, clients, and project stakeholders.
Coordinate subcontractor activities to ensure work is completed according to project scope, schedules, and specifications.
Obtain vendor pricing and assist with project cost estimates and budgeting activities.
Monitor supplier performance and delivery schedules.
Assist with field project support activities as required.
Participate in project inspections and document progress, quality concerns, and safety observations.
Coordinate resolution of project issues with project managers, engineers, inspectors, and client representatives.
Support continuous improvement related to project execution, procurement, and inventory processes.
Escalate project risks, delays, or cost concerns to management when appropriate.
Comply with company attendance standards.