Project Coordinator

Structure Works- Apple VP02•Cupertino, CA

1d•$70,000 - $90,000

About The Position

Pavion is seeking a talented and motivated Project Coordinator to join its security business unit. Pavion provides fire, security, and communication integration solutions, including the design, installation, service, and maintenance of fire alarm systems, critical communications, video surveillance, access control, and AV technologies. The Project Coordinator manages multiple projects and coordinates delivery to meet established scope, schedules, and budgets, while supporting Project Managers and the Operations Manager. The role involves coordinating subcontractors and technicians, work orders, schedules, equipment orders, and customer-site updates. The position also provides project reporting across client, Pavion, and team systems and helps technicians troubleshoot equipment issues after installation. Pavion offers a comprehensive benefits package. The stated annual salary range is $70,000–$90,000; starting salary depends on qualifications, experience, education, skills, certifications, and internal equity.

Requirements

At least 2 years of Project Coordinator or technical support experience.
At least 1 year of CCTV security systems and CCTV project planning experience.
Ability to read, interpret, explain, and create technician work orders.
Ability to read, interpret, explain, and create project scopes of work (SOWs).
Ability to read and interpret site plans and layouts.
Experience managing multiple locations and timelines.
Familiarity with computer-based tracking systems.
Team-oriented, servant-leader approach; dedication and drive.
Adaptability and experience with complex problem-solving.

Responsibilities

Manage and coordinate all aspects of multiple projects.
Ensure projects are delivered on time, within scope, and within budget.
Establish technicians’ not-to-exceed (NTE) amounts based on contractual NTE limits.
Provide timely and accurate project reporting in client, Pavion, and team systems.
Manage changes to project scope, schedule, and costs, and document them in Pavion and team systems.
Access customer websites remotely to provide status updates.
Create work orders for new projects, assign subcontractors or technicians, and schedule work arrival dates.
Mobilize subcontractors when needed to address site requirements.
Place sales orders for equipment needed to establish online presence for sites.
Track sales-order delivery dates to subcontractors so onsite dates can be finalized to complete service needs.
Assist technicians and installers with troubleshooting equipment issues after client-site installation is complete.
Collaborate across functions to understand existing processes and establish expected outcomes and timelines.
Provide support to Project Managers and the Operations Manager.