Project Coordinator

Eleven Western Builders•Escondido, CA

12d

About The Position

The Project Coordinator supports the successful delivery of construction projects by providing organization, communication, and administrative coordination throughout the project lifecycle. The role works closely with Project Managers, Superintendents, subcontractors, vendors, and clients to manage project documentation, schedules, submittals, procurement activities, and closeout requirements accurately and efficiently. The position begins by learning the company’s operations, construction processes, workflows, and business lines; building relationships across project teams; becoming familiar with project documents and closeout requirements; and developing proficiency with project management and construction software. Over time, the Project Coordinator independently manages coordination activities across multiple projects, tracks milestones and deliverables, monitors project logs, supports owner reporting and forecasting, and helps resolve documentation or communication issues. The role ultimately coordinates project activities from startup through closeout with minimal supervision and maintains accurate records according to company standards. Eleven Western Builders, Inc. is a retail general contractor founded in 1983 that delivers construction projects throughout California and the western United States.

Requirements

Minimum two years of project coordination, construction administration, or project support experience preferred.
Working knowledge of construction documents, submittals, RFIs, change orders, and project closeout processes.
Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams, and Adobe PDF editing tools.
Strong organizational, prioritization, and time management skills.
Ability to manage multiple projects simultaneously in a deadline-driven environment.
Excellent verbal and written communication skills.
Ability to take ownership, follow through on commitments, work proactively and independently, solve problems, and collaborate with project teams.

Nice To Haves

Associate's degree in Construction Management, Business Administration, Project Management, or a related field preferred.
Experience supporting commercial construction projects is highly desirable.
Experience with Procore, Autodesk Construction Cloud, Bluebeam, or similar project management software preferred.

Responsibilities

Learn company operations, construction processes, project workflows, and business lines.
Build relationships with Project Managers, Project Executives, Superintendents, subcontractors, vendors, and internal departments.
Become familiar with contracts, specifications, plans, submittals, RFIs, change orders, and closeout requirements.
Support project startup, document control, procurement coordination, and project tracking.
Manage project coordination activities across multiple projects.
Track project milestones, deadlines, permits, inspections, and deliverables.
Monitor RFIs, submittals, change orders, and project logs to ensure timely completion.
Support Project Managers with owner reporting, forecasting, and project communications.
Identify potential documentation or communication issues and proactively assist in resolving them.
Provide administrative and coordination support to field and office teams.
Coordinate project activities from startup through closeout with minimal supervision.
Ensure project records are accurate, organized, and maintained according to company standards.
Support project delivery through communication, accountability, execution, professionalism, and operational excellence.