Project Coordinator

Cushing Terrell•Boise, ID

11d•Onsite

About The Position

Cushing Terrell is seeking a Project Coordinator for its Boise office to support architecture teams. The role carries expanded responsibility for project delivery, resource management, and financial oversight. The coordinator works closely with Project Managers, design teams, and clients to help ensure projects are delivered efficiently, on schedule, and within budget. The position calls for strong decision-making and project management skills, anticipation of project needs, workflow improvement, and effective resource optimization. This is an hourly position with an expected salary range of $50,000 to $65,000 annually. The position is eligible for an annual performance bonus. Most work is performed seated in an office, with limited physical requirements that may include bending, stretching, twisting, and reaching. Cushing Terrell is a multidisciplinary design firm with 17 offices and more than 500 team members. The company describes its work as creating sustainable systems and spaces and emphasizes diversity, equity, inclusion, belonging, teamwork, and imaginative design solutions. It offers a competitive benefits package and work opportunities in a variety of locations and markets. Applicants must already be authorized to work in the United States on a full-time basis; the company will not sponsor work visas.

Requirements

Associate’s degree or higher in a related business field.
At least 5 years of experience in the architecture, engineering, or construction (AEC) industry or a related field.
Intermediate proficiency with project management and AEC software, including Deltek Vantagepoint, Procore, Adobe Suite, Microsoft Office Suite, Bluebeam, Outlook, and Smartsheet.
Ability to manage budgets and financial tracking, with awareness of accounts receivable.
Ability to forecast workforce needs and make recommendations for resource allocation.
Solid understanding of scheduling, budgeting, accounting, and architecture, engineering, and/or construction administration.
Excellent collaboration, communication, and leadership skills.
Must be currently authorized to work in the United States on a full-time basis; work visa sponsorship is not available.

Nice To Haves

Experience supporting architectural projects in a design firm environment.

Responsibilities

Support project planning and coordination with Project Managers, including budgets, schedules, and resource forecasts, and recommend adjustments to support project success.
Participate in project coordination, contract, and agreement proceedings.
Participate in meetings with internal and external clients to help define project goals and requirements.
Facilitate and manage communications with clients, contractors, consultants, and internal teams.
Manage and maintain project files, directories, and archives, including contracts, invoicing, fees, as-built drawings, and O&M manuals.
Oversee quality control and distribution of project deliverables, including submittals, RFIs, ASIs, change orders, permits, bid documents, specifications, and reports.
Produce, edit, proofread, and distribute project documentation and job-specific reports, spreadsheets, and logs as requested by Project Managers.
Track and maintain logs for submittals, RFIs, ASIs, change orders, and A&E service modifications.
Enter and maintain project data in Deltek Vantagepoint, including budgets, phases, progress, and weekly accounting and Project Manager updates.
Coordinate requests for W-9s from clients and consultants with accounting.
Order and maintain insurance certificates for new projects and contracts.
Coordinate billing and assist with accounts receivable to ensure compliance with client and internal deadlines.
Schedule and organize meetings, including virtual conferences, and manage invitations and logistics.
Conduct web research to support project planning and execution.
Support senior team members and collaborate with colleagues across disciplines for optimal outcomes.
Perform other duties as assigned.