Project Coordinator

Ascension • Wichita, KS

6d • Onsite

About The Position

The Project Coordinator supports Project Managers in the Planning, Design and Construction department at Ascension St. Vincent in Indianapolis, Indiana. The role coordinates project requests and financial and administrative processes, maintains project information and reporting in Trimble, supports vendor onboarding and training, and facilitates communication among internal departments. The position also handles project closeouts and provides operational assistance as needed. The schedule is Monday through Friday, 40 hours per week, full-time.

Requirements

• High school diploma equivalency with 2 years of cumulative experience, or an Associate's or Bachelor's degree, or 4 years of applicable cumulative job-specific experience.
• No licensure or certification is required.

Nice To Haves

• Prior experience as a project coordinator within construction.
• Healthcare experience; heavily preferred.
• Analytical and critical thinking skills.

Responsibilities

• Assist Project Managers with creating new Trimble project requests and tracking purchase orders (COM), ExA's, change orders, invoicing, budget changes, and FCP tracking, including BC changes to return or add funding.
• Maintain accurate project budgets, costs, schedules, and CAP IDs in Trimble to support payables, and generate custom capital project tracking reports as requested.
• Coordinate new vendor setups in Oracle through the Resource Group.
• Provide ongoing Trimble training for Project Managers and vendors on invoicing, PCOs, safety summaries, and document submissions.
• Facilitate status, cost, and workflow reviews with Project Managers; maintain project calendar support; and coordinate between Finance, Accounting, Legal, and Supply Chain.
• Complete project closeouts, including financial reconciliations, lien waivers, and record drawings.
• Provide ad-hoc operational assistance and perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED