Project Coordinator

J. F. Ahern Co. • Milwaukee, WI

7d • Hybrid

About The Position

Ahern is hiring a Project Coordinator in Milwaukee, Wisconsin, to provide vital support to multiple Project Managers and help ensure regional construction projects are executed on schedule. The role involves collecting and organizing project information, drafting professional correspondence, preparing and submitting documentation for approval, and coordinating permitting. The Project Coordinator also assists with proposals and bidding documents, purchase orders, tracking information in various systems, and follow-up with customers and vendors.

Additional work includes processing weekly and monthly project billings; coordinating meetings; and processing and tracking contracts and subcontracts. Ahern describes itself as a family-owned mechanical and fire protection contractor with more than 145 years in business.

Requirements

• Completed associate’s degree in an administrative program or three to five years of administrative support experience, preferably within the construction industry.
• Excellent customer service skills.
• Strong attention to detail.
• Ability to thrive in a fast-paced, deadline-driven work environment.
• Proficiency in Microsoft Office.
• Technical inclination and ability to learn industry-specific software.

Nice To Haves

• Administrative support experience within the construction industry.

Responsibilities

• Support multiple Project Managers by collecting and organizing project information.
• Draft professional correspondence.
• Prepare and submit documentation for approval.
• Coordinate the permitting process.
• Assist with assembling proposals and bidding documents.
• Complete purchase orders and track information in various systems.
• Follow up with customers and vendors.
• Help ensure projects are executed according to the timeline.
• Process weekly and monthly project billings.
• Coordinate meetings.
• Process and track contracts and subcontracts.

Benefits

• 401(k) match.
• Health benefits.
• Employee bonus programs through profit sharing.
• Generous paid time off, with the opportunity to buy additional time off.
• Paid maternity and paternity leave.
• Free, full-service mental health care for employees and their families.
• Wellness programs, including access to on-site fitness centers and personal development funds.
• Education assistance, training programs, and development opportunities.
• Hybrid and flexible schedules.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree