Project Coordinator - Hybrid

American Systems•Mechanicsburg, PA

17h•Hybrid

About The Position

AMERICAN SYSTEMS is seeking a Project Coordinator to support the Defense Security Cooperation Agency (DSCA) IT Program. The role coordinates Enterprise Architecture Review Board (EARB) meetings involving senior leadership, enterprise architects, and engineers, and develops materials used by DSCA technical leadership to make decisions. The coordinator identifies opportunities to improve the technical execution of the program and presents analysis and recommendations to DSCA technical leadership, including the CTO and CIO. The Project Coordinator supports technical project planning, communication, coordination, and reporting to improve collaboration between DSCA technical staff and government leadership. The role includes attending in-person and teleconference meetings, preparing meeting documentation and status reports, and translating complex technical information into clear project updates covering cost, performance, and schedule. The position is hybrid and may require working in the office up to five days a week.

Requirements

At least 8 years in a project management or program management role reporting directly to a Department of War (DoW) client.
Experience supporting high-level federal government customers.
Highly proficient oral and written communication with technical and management staff.
Highly proficient in Microsoft Project, Word, Excel, PowerPoint, and Teams.
Proficient with SharePoint, Jira, and Confluence.
Active DoW Secret clearance or ability to obtain a Secret clearance in a timely manner.

Nice To Haves

Bachelor's degree in management, Business Information Systems, Computer Science, or a related technical field is desired.
PMP certification is highly desired.

Responsibilities

Coordinate Enterprise Architecture Review Board (EARB) meetings with DSCA senior leadership, enterprise architects, and engineers.
Develop templates, meeting minutes, roadmaps, and schedules to support decision-making by DSCA technical leadership.
Identify areas for improvement and efficiencies in the technical execution of the DSCA IT Program.
Present analysis and recommendations to the DSCA Chief Technical Office (CTO) and Chief Information Officer (CIO).
Assist in coordinating technical projects for the DSCA customer.
Support project planning, communication, and reporting to improve synergy between DSCA technical staff and government leadership.
Attend in-person and teleconference meetings and provide meeting support documentation when applicable.
Provide weekly and ad-hoc status reports.
Translate complex technical terminology into non-technical project status updates covering cost, performance, and schedule.
Build and maintain customer trust and confidence through creativity, problem solving, and technical skills.