Project Coordinator (Hybrid)

VAA•Plymouth, MN

4d•$25 - $32•Hybrid

About The Position

The Project Coordinator administers and organizes project activities in cooperation with project managers. This role involves managing documentation, ensuring quality control, coordinating with clients and internal teams, and preparing project-related documents.

Requirements

High school diploma or GED.
Minimum 3 years of related experience.
Experience with document control, set- up through audit.
General knowledge of Project Flow.

Responsibilities

Process incoming Requests for Information (RFIs), drawing submittals, and change requests. Distribute to the appropriate internal team members, track progress, document responses, and ensure timely communication with relevant external parties.
Prepare and submit required electronic documentation to state and city authorities, ensuring compliance with jurisdictional requirements.
Conduct thorough QA/QC reviews of project drawings, verifying revisions, title block accuracy, and consistency across disciplines. Identify discrepancies and coordinate necessary corrections.
Oversee the distribution and posting of VAA-issued drawings to ensure all stakeholders have access to the latest project documentation.
Create, maintain, and update the project Stickset and drawing log, ensuring version control and easy accessibility for project teams.
Attend internal project and client meetings throughout the design and construction phases. Provide documentation support, track action items, and supply status updates.
Participate in client kickoff meetings, assisting with initial documentation, expectations, and workflow coordination.
Establish and maintain document transfer protocols, ensuring seamless communication and version tracking between clients, contractors, and the internal project team.
Assemble and format project specifications with attention to clarity, compliance, and accuracy.
Review project proposals to ensure proper formatting, consistency, and content alignment.