Project Coordinator

MXD•Chicago, IL

17d•Hybrid

About The Position

MxD (Manufacturing x Digital) advances economic prosperity and national security by strengthening U.S. manufacturing competitiveness through technology innovation, workforce development, and cybersecurity preparedness. In partnership with the Department of Defense, we convene an ecosystem to solve critical manufacturing challenges by accelerating digital adoption, empowering a skilled workforce, and modernizing supply chains. MxD is also the National Center for Cybersecurity in Manufacturing, as designated by DoD. Visit mxdusa.org to learn more. MxD is passionate about its people and committed to creating an environment where everyone is heard and respected. Flexible work arrangements and unlimited paid time-off programs are just a few of the exceptional benefits MxD provides its employees. MxD embodies a strong, fast-paced, and dynamic working environment while also fostering curiosity and innovation. MxD is seeking a detail-oriented Project Coordinator to join MxD’s Project Management Office (PMO). The PMO team is responsible for developing and leading projects in the areas of Advanced Manufacturing, from 3D to AI-driven factories, and Cybersecurity to help revolutionize the manufacturing industry. A successful candidate will be a self-starter who thrives in a fast-paced environment. You will provide comprehensive administrative support to project managers, including coordinating and maintaining project documentation, organizing meetings, and ensuring all project information is accurate, current, and readily accessible. You will support and, in some cases, lead the project closeout activities. In addition, you will contribute to portfolio management efforts by consolidating project data at the portfolio level and maintaining structured repositories and designated folders. This role offers the opportunity to take on ownership of small to moderately complex projects, providing a pathway to build core project management skills and grow into a project manager role over time. This position reports to the Senior PMO Director.

Requirements

Associate’s or Bachelor’s degree required
Two years of operations, project coordination, or process experience, preferred
Proficient with MS Office
Experience with Monday.com, MS Teams, HubSpot (or other CRM) is desirable but not required
Strong ability to prioritize and follow up on multiple priorities
Detail-oriented, process and documentation focused
Strong interpersonal, collaborative and communication skills
Excellent analytical and problem-solving skills
Experience working in a research, engineering, product development, and/or manufacturing environment is a plus
Ability to work in a fast-paced, ambiguous environment
Must be able to work onsite approximately three days per week for the first three months. After that period, the schedule will be reassessed, with the opportunity for a reduced onsite requirement of at least one day per week based on performance and business needs.

Responsibilities

Coordinate project documentation for a portfolio of projects
Develop, implement, and improve standard operating procedures for a variety of project processes
Perform administrative support for project calls and vendor selections
Update project statuses in Monday.com, or other repositories as needed
Collaborate within and across functional teams to develop monthly newsletter content
Coordinate monthly project calls and project presentations
Manage calendar and coordinate scheduling for the PMO
Build cross-functional relationships with internal and external stakeholders
Other duties, as assigned