Project Coordinator

DataMap•Overland Park, KS

About The Position

DataMap is hiring a Project Coordinator to support project managers across customer, partner, partnership-growth, internal, and operations projects. The work includes enterprise platform implementations, development of DataMap products and customer portals, and projects that support the company’s partnerships and operations. The coordinator keeps schedules, action items, project documentation, and meeting cadence current so project managers can focus on delivery and clients. The role combines independent task ownership with teamwork and escalation to a project manager for guidance. Business development and commercial conversations remain with the project managers. The coordinator uses AI tools daily and receives training in DataMap’s AI-first delivery playbook. AI tools help draft plans, meeting records, and status reports; the coordinator verifies drafts and follows up on actions before they reach project managers. The role offers exposure to project managers, Senior Project Coordinators, consultants, leadership, and Fortune 500 client engagements, with a defined career path from Project Coordinator through Director of Project Management and potentially into executive leadership. Advancement depends on performance and business needs.

Requirements

Bachelor’s degree in a related field or equivalent experience.
0 to 2 years of experience in project coordination, administration, or IT project support; new graduates with strong internships are welcome.
Demonstrated daily use of AI assistants such as ChatGPT, Claude, or Copilot in real work, with examples to share.
Strong organizational skills, attention to detail, and problem-solving ability.
Excellent written and verbal communication skills.
Adaptability, curiosity, and a positive approach to working in a fast-moving consulting environment.
Desire to master the project management craft.

Nice To Haves

CAPM or Google Project Management Professional Certificate.
Strong proficiency in Microsoft Office and Google Workspace.
Jira and Smartsheet experience.
Exposure to AI-powered project management features such as Jira AI, Smartsheet AI, or Microsoft Copilot.
Knowledge of business process analysis, user acceptance testing, and effective meeting management.
Familiarity with ERP or cloud software implementations.

Responsibilities

Support project managers across customer, partner, partnership-growth, internal, and operations work by tracking schedules, dependencies, action items, and meeting cadence.
Maintain project plans, trackers, action-item logs, RAID logs, and other project documentation with version control.
Schedule meetings, prepare agendas, capture actions and decisions using AI meeting-capture tools, verify the captured information, and follow up with owners until actions are closed.
Consolidate project updates into first-draft weekly and monthly status reports using AI, and check each draft before project-manager review.
Track milestones, deliverables, and governance checkpoints; flag schedule slips early and escalate missing inputs, issues, and risks to the project manager.
Log new work requests in the project record for project-manager triage.
Support workshops and user acceptance testing sessions with logistics, materials, and follow-up.
Coordinate team onboarding, access requests, and communication among team members, functional consultants, and client and partner contacts.
Apply DataMap’s AI-first delivery playbook, including meeting capture, first-draft reporting, prompt libraries, workflow templates, and automation patterns.