Project Coordinator

HNTB Corporation•Tampa, FL

About The Position

The Project Coordinator supports technical staff by performing project-related coordination, tracking, and administrative duties, including tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and document requests, and technically editing and preparing reports and meeting minutes. The role coordinates tasks and provides professional project management support to one or more project teams in an assigned discipline. It assists with administrative project functions throughout the project lifecycle, from discovery and planning through delivery and closeout.

Requirements

Bachelor’s degree; or an associate degree and 2 years of relevant experience; or, in lieu of education, 4 years of relevant experience.
Strong organizational skills and ability to manage multiple tasks and priorities efficiently.
Excellent verbal and written communication skills for interacting with stakeholders.
Attention to detail in documentation and scheduling.
Experience with project management software tools.
Problem-solving ability to identify issues and implement solutions.
Ability to collaborate with diverse teams.
Adaptability to changing project demands and timelines.

Nice To Haves

Strong interpersonal skills and ability to build and maintain relationships with diverse stakeholders.
Proactive attitude and initiative to anticipate needs and address issues before they escalate.
Exceptional time management and ability to meet deadlines in a fast-paced environment.
Prior experience managing office operations for large-scale projects.
Strong proficiency in all Microsoft Office applications.

Responsibilities

Prepare and maintain project plans, track project progress, and prepare reports for clients or stakeholders, including evaluation scores and tracking submittals and reviews.
Monitor and evaluate project timelines and activities and provide updates to protect the team.
Assist with managing, maintaining, and distributing project schedules using applicable software.
Monitor, track, and file project documentation.
Upload and download deliverable documents to and from client systems.
Copy and scan project-related documents and coordinate their distribution to internal and external stakeholders.
Support the project or office quality plan and quality management system by documenting management and quality control reviews.
Generate and update QA/QC documentation and assist with developing and maintaining the project filing structure.
Coordinate project meetings, including scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
Communicate basic issues, problems, or additional information to project managers and stakeholders.
Perform other duties as assigned.