Project Coordinator

Terracon•Houston, TX

10d

About The Position

The Project Coordinator provides project delivery support, including document control and administration, project tracking, quality and consistency, and drafting communications to support a positive client experience. The role supports multiple project assignments and works with project teams, financial analysts and accountants, local offices, operations, and clients to coordinate documentation, schedules, budgets, proposals, billing, and project requirements. The position also supports engineering-related tasks as directed, such as preparing drawings and directives for proposed boring and test pit locations, preparing boring and test pit logs, coordinating drilling, and classifying soil and rock samples in the field. It supports the use of client systems and programs, including TerraNet, CRM, and Compass, and helps operational teams understand and follow client-specific requirements.

Requirements

High school diploma.
At least 4 years of related experience.
Fluency in Microsoft Office applications.
A valid driver’s license with an acceptable violation history may be required.

Nice To Haves

Associate or bachelor’s degree in a related field.
Experience with gINT geotechnical software and AutoCAD LT, if applicable.

Responsibilities

Coordinate document processes and systems, including tracking and routing project and client documentation in accordance with client protocols and established processes.
Support document compliance and availability by collaborating with local offices and operations to meet quality standards, project requirements, scope, and schedule.
Work with financial analysts, accountants, and project teams to review and track proposal and project status, milestones, billing, budgets, schedules, and contract compliance.
Draft and update reports, templates, proposals, fee estimates, change orders, communications, and other project documentation.
Update systems including TerraNet and CRM, and maintain client-specific requirements, templates, communications, and key client contacts.
Support project Work in Progress (WIP), invoicing, accounts receivable, and project or proposal registration setup.
Schedule and coordinate utility locating services and clearances as needed.
Perform engineering support tasks as directed, including preparing drawings and directives for boring and test pit locations, preparing logs, coordinating drilling, and field-classifying soil and rock samples.
Schedule and communicate with clients regarding report status, delivery schedules, and system access.
Receive and coordinate client opportunities and requests for proposals, task orders, and change orders; clarify key requirements and follow up with offices and clients as needed.
Promote and provide training and coaching to Operations on Terracon client programs, systems, and Compass.
Support overall project delivery across cost, schedule, quality, information, and contracts for multiple assignments.
Maintain spreadsheets or other tracking systems for proposal and project status, timelines, deliverable dates, milestones, and financial data.
Keep project team members informed about status, delivery issues, and other relevant matters; support client communication plans and resource management and assignment.
Work with offices to ensure client requirements are understood and followed, and support timely change order delivery and approval.
Work with NAM to develop or maintain a Program Manual or related documents.
Follow safety rules, guidelines, and standards for all projects; participate in pre-task planning.