Project Coordinator

Related Group

About The Position

Founded in 1979, Related Group has evolved from an affordable housing developer into a global leader in sophisticated metropolitan living, renowned for its iconic designs, groundbreaking partnerships, and museum-quality art installations. Over 45 years, Related has built, rehabilitated, and managed over 110,000 units, earning its place as one of the most prolific names in real estate. Today, the company is in its most significant expansion yet, with more than 90 active developments across the U.S. and Latin America, spanning luxury condominiums, market-rate rentals, mixed-use centers, and affordable properties. Led by the Pérez family and a team of the industry's top veterans, Related continues to push the industry bar higher, delivering innovative residential communities that positively transform cities, forge new trails and improve quality of life across all demographics.

Requirements

Reviews all deal sheets and contracts submitted by salespersons for all new buyers, including commissions liability, deposits, and all other pertinent information. Prepares addendums to contracts as required.
Produces weekly sales summaries and other reports for distribution.
Maintains contract files and purchaser databases.
Receives and tracks broker registrations and licenses, and maintains all broker information files as required.
Receives records and prepares deposits for submission to the escrow agent. Prepares monthly escrow reconciliations with the Project Accountant.
Prepares and submits reports and backup documentation to the Project Accountant and Project Director (bi-weekly/monthly) for commission payments to both in-house and outside brokers.
Reviews all purchase agreements for accuracy and completeness. Prepares deal sheets for submission to the Project Director for execution.
Receives, records, and prepares deposits for submission to the escrow agent.
Communicates with buyers regarding impending closings.
Answers all incoming inquiries regarding closing requirements.
Handles financial institution inquiries regarding closing requirements.
Arranges closing dates and times.
Schedules purchaser walkthroughs in conjunction with the Customer Service Manager.
Communicates with the attorney regarding outstanding closing issues.

Responsibilities

Reviews all deal sheets and contracts submitted by salespersons for all new buyers, including commissions liability, deposits, and all other pertinent information. Prepares addendums to contracts as required.
Produces weekly sales summaries and other reports for distribution.
Maintains contract files and purchaser databases.
Receives and tracks broker registrations and licenses, and maintains all broker information files as required.
Receives records and prepares deposits for submission to the escrow agent. Prepares monthly escrow reconciliations with the Project Accountant.
Prepares and submits reports and backup documentation to the Project Accountant and Project Director (bi-weekly/monthly) for commission payments to both in-house and outside brokers.
Reviews all purchase agreements for accuracy and completeness. Prepares deal sheets for submission to the Project Director for execution.
Receives, records, and prepares deposits for submission to the escrow agent.
Communicates with buyers regarding impending closings.
Answers all incoming inquiries regarding closing requirements.
Handles financial institution inquiries regarding closing requirements.
Arranges closing dates and times.
Schedules purchaser walkthroughs in conjunction with the Customer Service Manager.
Communicates with the attorney regarding outstanding closing issues.