Project Coordinator

Johnson Controls•Doraville, GA

6d•$23 - $32

About The Position

Johnson Controls is hiring a Project Coordinator to support fire alarm, suppression, and sprinkler installation-base projects. The role assists Construction Managers and Project Managers with project coordination and documentation, equipment ordering, and general office duties. It also provides administrative and operational support, tracks project status and documentation, coordinates schedules and deliveries, and helps with billing, accounts receivable, and dispute resolution. The Project Coordinator serves as a point of contact for information sharing among internal teams and selected customers as directed by the ACSM.

Requirements

Proficiency with Microsoft Windows, Word, Excel, and PowerPoint.
Knowledge of ACE, OASys, and job cost systems.
Valid driver's license and a good driving record.
High school diploma or equivalent.
Ability to multitask, prioritize assignments, and adhere strongly to deadlines.
Excellent verbal and written communication skills.
Organized, detail-oriented, and self-motivated.
Must pass a pre-employment background check and drug screen.
Positive attitude.
Punctuality and accountability.
Experience dealing with customers.

Nice To Haves

Associate degree.
3 to 5 years of related experience.
Experience in a high-volume, customer-service-oriented position.
Electrical or construction industry experience.

Responsibilities

Provide administrative support for operations, including uploading and maintaining projects and contracts via Job Design/BBI.
Monitor the status of small fire alarm, suppression, and sprinkler projects.
Communicate with customers and sales representatives about when materials and labor are required.
Ensure required engineering is performed to meet customer expectations.
Coordinate customer labor requirements with the TIS supervisor and/or Construction Manager.
Order equipment and ensure customers receive materials when needed.
Report project status to department managers.
Process change orders, release equipment, file documents, and prepare Certificates of Insurance and warranty letters.
Bill projects and compile supporting documentation, including certified payroll and work tickets.
Handle customer and contract disputes as needed.
Coordinate equipment deliveries to job sites and delivery of close-out documents.
Create purchase orders for subcontractors.
Procure and verify project schedules.
Attend work-in-progress meetings.
Track project RFIs, change orders, and other relevant documentation.
Follow up with the Sales Team regarding project bookings and release jobs from COE or credit holds.
Assist with Accounts Receivable.
Facilitate information sharing between OTC, the District, and selected customers as directed by the ACSM.
Support dispute resolution when requested by AR Collectors or the Dispute team.
Contact customers when identified as necessary as part of DMS or for simple matters.