Project Coordinator, Full Time, Days - AMG CMO Office Of Clinician Engagement - Morristown
Atlantic Health System•Morristown, NJ
•$35 - $61•Onsite
About The Position
Atlantic Medical Group, part of Atlantic Health, is seeking a Project Coordinator to provide senior-level administrative support and coordinate clinician programs, projects, and events within the Office of the Chief Medical Officer. Reporting to the Manager, Clinician Engagement & Professional Development, this role manages complex executive calendars and supports clinician onboarding, leadership development, mentorship, recognition, and education. The Project Coordinator manages routine assignments independently and partners with the Project Manager on assigned project activities.
Requirements
- At least five years of senior-level administrative support or project coordination experience, including complex calendar management and support for multiple stakeholders.
- Bachelor’s degree in a related field; equivalent relevant experience considered.
- Proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
- Ability to independently prepare clear presentations and maintain accurate spreadsheets using formulas, sorting, filtering, and basic charts.
- Strong organization, writing, communication, judgment, and follow-through.
- Ability to prioritize competing requests, adapt to changing needs, and collaborate with leaders, clinicians, and colleagues.
Nice To Haves
- Healthcare or physician leadership support experience.
Responsibilities
- Manage the Chief Medical Officer and Associate Chief Medical Officer calendars, resolve scheduling conflicts, and communicate changes promptly.
- Support the Manager with scheduling, correspondence, meeting preparation, and follow-up; prepare leadership communications for review.
- Route incoming requests to appropriate resources and flag urgent matters.
- Coordinate timesheet collection and submission for the Chief Medical Officer, Associate Chief Medical Officer, and Regional Medical Directors.
- Schedule meetings and coordinate materials, rosters, attendance records, action items, and expenses.
- Maintain project trackers and timelines, follow up on deliverables, and flag delays or unresolved issues.
- Coordinate clinician program and event logistics, including venues, catering, audiovisual support, registration, speakers, and surveys within approved plans and budgets.
- Prepare and update PowerPoint presentations, Excel spreadsheets, charts, and reports using supplied information.
- Maintain Teams and SharePoint files, protect confidential information, and improve recurring workflows through templates and checklists.
- Perform other duties as assigned.
Benefits
- Medical, dental, vision, and prescription coverage (for team members working 22.5 hours per week or above).
- Life and AD&D insurance.
- Short-term and long-term disability, with options to supplement.
- 403(b) retirement plan with employer match and additional non-elective contribution.
- PTO and paid sick leave.
- Tuition assistance, advancement, and academic advising.
- Parental, adoption, and surrogacy leave.
- Backup and on-site childcare.
- Well-being rewards.
- Employee Assistance Program (EAP).
- Fertility benefits and Healthy Pregnancy Program.
- Flexible spending and commuter accounts.
- Pet, home and auto, identity theft, and legal insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
