Project Coordinator

Symrise • Teterboro, NJ

1d

About The Position

The Project Coordinator supports the Beauty Activations team by coordinating product development initiatives from request through completion, maintaining an organized and current product development library, and providing responsive commercial support. The role works across technical, sales, marketing, procurement, and other cross-functional teams to keep projects accurately documented, appropriately prioritized, and moving efficiently toward customer presentation and commercialization. The Project Coordinator reports to the Director of Beauty Activations and performs additional responsibilities as assigned.

The position coordinates product development requests, timelines, deliverables, meetings, and follow-up; maintains project trackers and status documentation; and identifies and escalates risks or resource constraints. It also manages the product development library, including prototypes, costing records, presentation materials, sample inventory, version control, and archival practices. Sales and costing support includes gathering cost inputs, preparing and updating costing worksheets, coordinating samples, and assisting with customer-facing product information and presentation materials.

The role requires a relevant bachelor's degree or equivalent experience, experience in a related product development environment, project coordination and record-management skills, proficiency with Microsoft Office and collaborative project-tracking tools, strong communication and organizational abilities, attention to detail, discretion with confidential information, and the ability to work independently and build cross-functional relationships.

Requirements

• Bachelor's degree in business, project management, supply chain, chemistry, cosmetic science, or a related field, or equivalent relevant experience.
• Experience in beauty, personal care, cosmetics, fragrance, consumer products, specialty chemicals, or a related product development environment.
• Demonstrated experience coordinating projects, maintaining detailed records, and managing multiple priorities in a deadline-driven environment.
• Strong proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and collaborative project-tracking tools.
• Strong organizational, analytical, written, and verbal communication skills, with consistent attention to detail.
• Ability to work independently, follow established processes, protect confidential information, and build effective cross-functional relationships.

Responsibilities

• Coordinate product development initiatives, timelines, deliverables, and follow-up activities across Beauty Activations and partner functions.
• Receive, document, and track project requests, including requirements, priorities, owners, milestones, and next steps.
• Schedule project reviews and cross-functional meetings; prepare agendas, capture decisions and action items, and follow through on commitments.
• Identify timeline risks, missing information, and resource constraints, and escalate issues to the Director of Beauty Activations as appropriate.
• Maintain accurate project trackers, status reports, and support documentation.
• Organize and maintain the product development library, including prototypes, costing records, presentation materials, and related assets.
• Maintain version control, indexing, and archival practices for library information.
• Coordinate sample inventory, labeling, storage, and disposition with laboratory and technical teams.
• Work with Marketing on periodic library reviews to identify gaps, outdated materials, and opportunities to improve usability and showcase innovation.
• Gather ingredient and other relevant cost inputs from stakeholders and systems to support accurate formula costing.
• Prepare and maintain costing analysis worksheets, updating them when formulas, raw material prices, or project requirements change.
• Assist with customer-facing preparation, sample coordination, product information, and presentation materials.
• Respond to routine requests and route technical, pricing, or commercial questions to appropriate team members.
• Perform other duties and special projects as assigned by the Director of Beauty Activations.

Benefits

• A discretionary annual bonus may be available based on individual and company performance.

What This Job Offers

• Job Type: Full-time