Project Coordinator

Burke Porter, an Ascential Technologies Brand•Andover, MN

13d

About The Position

The Project Coordinator is a key member of the Program Management team, providing direct support to Program and Project Managers in planning, organizing, and executing projects. The role coordinates internal teams and external customers, manages day-to-day project logistics, and supports administrative functions that contribute to operational effectiveness. The position also provides office administration support, including reception, customer and visitor service, maintaining office communications, monitoring supplies, and preparing logistics for on-site customer meetings. The Project Coordinator is expected to contribute to a collaborative working environment, follow company quality and safety standards, participate in training and team initiatives, and work proactively, professionally, and with accountability.

Requirements

Associate degree or at least 4 years of relevant experience.
Strong proficiency with Windows OS, Microsoft Word, and Microsoft Excel.
Exceptional organizational skills and strong attention to detail.
Strong verbal and written communication skills.
Ability to manage multiple priorities and follow through on commitments.

Nice To Haves

Previous experience in project management functions.
Previous experience in medical device or pharmaceutical operations.
Previous experience with project planning tools such as Microsoft Project or Smartsheet.

Responsibilities

Support Program and Project Managers throughout the project lifecycle by tracking actions, risks, and deliverables.
Facilitate and monitor incoming customer requests, concerns, and priorities, ensuring timely routing and follow-up.
Coordinate routine customer updates, meeting scheduling, and communications.
Prepare project documentation, including meeting minutes, status reports, and communication summaries.
Assist with updating project schedules and tracking milestones, deadlines, and risks; proactively identify gaps or delays.
Participate in weekly project status meetings and assist with preparing agendas and materials.
Maintain organized project files, notes, data, and documentation archives.
Assist with additional project management responsibilities as requested by Program and Project Managers.
Provide courteous service to external customers, vendors, and visitors.
Manage reception functions, including greeting visitors and answering phone calls.
Maintain general office information, internal announcements, and communication postings.
Monitor and replenish office supplies, snacks, and consumables.
Assist in preparing materials and logistics for on-site customer meetings.
Support general office tasks as needed.
Perform tasks in alignment with company quality and safety standards; participate in training, team communication, and departmental initiatives.
Anticipate challenges, work proactively to resolve them, and remain organized and committed to deadlines.