Project Coordinator

Terracon•Olathe, KS

12d

About The Position

The Project Coordinator provides support for engineering-related projects, including document control, project tracking, and assistance with project delivery. The role manages project and client documentation, helps ensure adherence to quality standards and contract requirements, and coordinates with project teams, clients, local operations, and financial analysts or accountants. The coordinator supports project cost, schedule, quality, information, and contract activities across multiple assignments, while maintaining project status, milestones, timelines, deliverable dates, and financial data. The position also supports safety, compliance, and quality processes and performs other duties as assigned.

Requirements

High school diploma.
At least 6 years of related experience.
Fluency in Microsoft Office applications.
Valid driver’s license with an acceptable violation history.

Nice To Haves

Bachelor’s degree in engineering, Engineering Technology, Environmental Science, or a related field, with 2 years of related experience preferred.
Experience with Oracle Cloud.

Responsibilities

Provide document control according to established processes, quality standards, and project requirements.
Partner with financial analysts or accountants and the project team to review project billing activity for compliance with contract requirements and management policies.
Track and route documents through internal and external systems in accordance with client protocols and requirements.
Collaborate with local office and operations staff to complete project document compliance within scope and schedule.
Perform project support tasks involving document management and manage document processes and systems to ensure project and client documentation is controlled and available.
Support overall delivery across multiple assignments, including cost, schedule, quality, information, and contracts.
Support the project team’s QA/QC process for design packages.
Assist with oversight and tracking of project budgets and schedules in partnership with financial analysts or accountants and the project team.
Work with clients to access and use external systems when applicable and required.
Schedule and communicate with clients regarding project report status and delivery schedules.
Interact with key client contacts as needed or directed.
Keep appropriate project team members informed of status, delivery issues, and other relevant matters.
Maintain project status updates, including timelines, deliverable dates, and financial data.
Work with Project Managers to understand and follow client-specific requirements.
Work with Project Managers on change order requests to support timely delivery to clients and approval.
Support proposal and project registration setup as needed in partnership with financial analysts or accountants and the project team.
Maintain, communicate, and track project milestones with the project team.
Support project or program managers with resource management and resource assignments.
Prepare or support DBE, EEO, man-hour, and compliance reporting.
Facilitate project-specific safety training, implement requirements, and review and submit safety documents to the client.
Follow safety rules, guidelines, and standards on all projects; participate in pre-task planning; and report safety issues or concerns to management.
Maintain quality standards on all projects.
Perform other duties as assigned.