Project Coordinator

EMCOR Facilities Services, Inc.•West Chester Township, OH

7d•Onsite

About The Position

The Project Coordinator independently manages assigned projects from intake through closeout. The role coordinates scope, schedules, documentation, materials, budgets, purchasing, communication, and production handoffs to ensure projects are ready for safe, compliant, and efficient execution. The position works as the primary day-to-day contact for assigned projects, coordinating with the P&G customer, engineering, production, quality, logistics, mechanical operations, purchasing, finance, and line leadership. The coordinator prepares complete documentation and project packages, supports production readiness and execution, monitors materials and purchasing, and maintains project planning, budget, labor, billing, and financial records. The role supports reliable delivery and process improvement without directing hourly employees. The work takes place in a high- and low-bay lab/factory environment inside a customer’s research and development center. Noise levels may range from moderate to loud, including forklift horns.

Requirements

High school diploma or equivalent required.
Minimum 2–5 years of experience in project coordination, production support, operations administration, manufacturing, packaging, or a related environment.
Valid U.S. driver’s license.
Ability to read and comprehend instructions, including safety policies, procedure manuals, and maintenance specifications; write routine reports and correspondence; and present information effectively in individual and small-group situations.
Strong organizational and time-management skills, including the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Strong customer service and relationship-management abilities.
Detail-oriented, with a high degree of accuracy in documentation, reporting, and data management.
Ability to prioritize competing demands and meet deadlines in a fast-paced environment.
Strong problem-solving and decision-making skills.
Ability to collaborate effectively with operations, purchasing, finance, customers, and production teams.
Ability to maintain confidentiality of customer, operational, and financial information.

Nice To Haves

Associate degree in Business Administration, Project Management, Supply Chain Management, or a related field.

Responsibilities

Manage assigned projects from request intake through closeout, maintaining scope, schedules, milestones, action items, status, risks, and customer commitments; elevate decisions outside assigned authority.
Develop and maintain work-order documentation, material requirements, bills of material, inspections, instructions, forms, and required records; verify current revisions and coordinate required reviews before release to production.
Serve as the primary day-to-day contact for assigned projects, working with the P&G customer to clarify technical requirements, obtain inputs and approvals, communicate status, and resolve routine project issues.
Deliver complete project packages to the Factory Supervisor and Line Leads; coordinate priorities, readiness, product reviews, deviations, temporary instruction changes, nonconformance communication, and final closeout without directing hourly employees.
Monitor stock and project-specific material demand, initiate purchase requests, follow supply delays, coordinate incoming goods receipt, and confirm materials, supplies, tools, and equipment are available.
Track project budgets and expenses; audit project time entries; prepare labor allocation and billing support; maintain customer statement inputs and accurate planning and financial records.
Partner with quality, logistics, mechanical operations, line leadership, and the manager to remove project barriers, improve standard work, and support reliable delivery.