Project Coordinator

Cushing Terrell•Minneapolis, MN

13d•$45,000 - $60,000•Onsite

About The Position

Cushing Terrell is seeking a Project Coordinator for its Minneapolis office. The role carries expanded responsibility for project delivery, resource management, and financial oversight. Working closely with Project Managers, design teams, and clients, the Project Coordinator helps ensure projects are delivered efficiently, on schedule, and within budget. The position calls for strong decision-making and project management skills, the ability to anticipate project needs, streamline workflows, and optimize resources. This is an hourly position with an expected annual salary range of $45,000 to $60,000. The position is eligible for an annual performance bonus. Actual pay depends on factors including experience, licensure, location, proficiency, and other job-related considerations. Cushing Terrell is a multidisciplinary design firm with 17 offices and more than 500 team members. The firm works to create sustainable systems and spaces and describes its culture as centered on cohesive teamwork, diversity, equity, inclusion, belonging, and imaginative solutions. The position is primarily office-based, with limited physical requirements; bending, stretching, twisting, and reaching may be required. Applicants must be currently authorized to work in the United States on a full-time basis. The company does not sponsor work visas.

Requirements

Associate’s degree or higher in a related business field.
At least 5 years of experience in the architecture, engineering, or construction (AEC) industry or a related field.
Intermediate proficiency with project management and AEC software such as Deltek Vantagepoint, Procore, Adobe Suite, Microsoft Office Suite, Bluebeam, Outlook, and Smartsheet.
Ability to manage budgets and financial tracking, with awareness of accounts receivable.
Ability to forecast workforce needs and make recommendations for resource allocation.
Solid understanding of scheduling, budgeting, accounting, and architecture, engineering, and/or construction administration.
Excellent collaboration, communication, and leadership skills.
Current authorization to work in the United States on a full-time basis; the company will not sponsor work visas.

Nice To Haves

Experience supporting projects in a design or professional services firm environment.

Responsibilities

Support project planning and coordination with Project Managers, including budgets, schedules, and resource forecasts, and recommend adjustments to support project success.
Participate in project coordination, contract, and agreement proceedings.
Participate in meetings with internal and external clients to help define project goals and requirements.
Facilitate and manage communications with clients, contractors, consultants, and internal teams.
Manage and maintain project files, directories, and archives, including contracts, invoicing, fees, as-built drawings, and O&M manuals.
Oversee quality control and distribution of project deliverables, including submittals, RFIs, ASIs, change orders, permits, bid documents, specifications, and reports.
Produce, edit, proofread, and distribute project documentation and job-specific reports, spreadsheets, and logs as requested by Project Managers.
Track and maintain logs for submittals, RFIs, ASIs, change orders, and A&E service modifications.
Enter and maintain project data in Deltek Vantagepoint, including budgets, phases, progress, and weekly accounting and PM updates.
Coordinate requests for W-9s from clients and consultants with accounting.
Order and maintain insurance certificates for new projects and contracts.
Coordinate billing and assist with accounts receivable to ensure compliance with client and internal deadlines.
Schedule and organize meetings, including virtual conferences, and manage invitations and logistics.
Conduct web research to support project planning and execution.
Support senior team members and collaborate with colleagues across disciplines for optimal outcomes.
Perform other duties as assigned.