Project Coordinator

Kimley-Horn • Jacksonville, FL

12d • Onsite

About The Position

Kimley-Horn is looking for a Project Coordinator to join our Forensics team in Jacksonville, FL. The candidate in this role will provide proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff on the team.

Requirements

• 6+ years of experience coordinating projects
• Excellent verbal and written communication skills
• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficient in Adobe Professional
• Geographic awareness for inspection travel time
• Strong proofing, formatting and editing skills
• Positive, client-oriented, take-charge attitude
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
• Ability to work well with various personalities and in a team environment
• Ability to travel on a limited basis to observe inspections on behalf of the expert

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Communicating with clients on the phone and via email.
• Prepare retainer packages and initiate projects.
• Coordinate with accounting regarding invoices and clients about payments.
• Receive and organize documents received from clients.
• Summarizing depositions (legal transcripts) describing various aspects of accidents.
• Performing regulatory, industry, product and legal research which would then be documented into summaries and reports.
• Request FOIA documents from Police and County governments regarding accidents.
• Schedule calendars of forensic staff for meetings, calls, inspections, depositions, trial appearances, etc.
• Coordinate various forensic equipment across multiple offices for field use, calibration and record keeping.
• Coordinate and schedule inspections with attorneys, other experts, storage facilities and owners.

Benefits

• Exceptional Retirement Plan: 2-to-1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree