Temporary Project Coordinator 2

Convergint•Chantilly, VA

1d•$30 - $40

About The Position

Convergint is seeking a full-time, enthusiastic, results-driven Project Coordinator to support assigned projects from award through completion. The role handles project administration, planning and scheduling, procurement, installation coordination, invoicing, and close-out, working closely with the Field Project Manager and, when needed, the Design Team. It maintains project records and accounting-system entries and provides financial oversight through revenue forecasting, invoicing, cash-flow monitoring, budget-versus-cost reviews, and cost reporting. The coordinator also supports customer communication and satisfaction, timely customer payments, risk mitigation, and project delivery within budget and deadlines. The position calls for strong communication, organization, attention to detail, initiative, adaptability, developing financial-analysis and cost-control skills, and the ability to support collaborative work with customers and colleagues. High school diploma/GED or equivalent experience is required. Preferred but not required experience includes 1–3 years in administrative support, office management, or an equivalent role, and 1–3 years maintaining and registering in industry state licensing programs. Anticipated compensation is $30–$40 per hour.

Requirements

High school diploma/GED or equivalent experience.
Strong communication skills, including verbal, written, interpersonal, and presentation skills.
Solid Microsoft Outlook, Excel, and Word skills.
Solid organizational skills and the ability to handle multiple project tasks simultaneously.
Excellent attention to detail.
Initiative, including proactive behavior and looking for opportunities.
Adaptability and the ability to respond effectively to changes in situations or information.
Ability to influence others and build consensus.
Developing financial analytical skills, including cost control.
Basic ability to facilitate a collaborative working environment for customers and team members.

Nice To Haves

1–3 years of administrative support, office management, or equivalent experience.
1–3 years maintaining and registering in industry state licensing programs.

Responsibilities

Handle administrative aspects of assigned projects from award through completion, including planning, scheduling, subcontractor and material procurement, installation, invoicing, and close-out.
Coordinate project requirements and related field tasks and activities with the Field Project Manager.
Maintain accurate, current records of job status, job changes, material flow, and other controls for internal and external reporting.
Enter new project and change-order data into the accounting system.
Provide project financial oversight, including revenue forecasting, monthly invoicing, cash-flow monitoring, and work-in-progress budget-versus-cost reviews.
Establish project milestones, analyze costs, review actual versus estimated job costs, prepare timely and accurate cost reports, identify causes and impacts of low job-site productivity, and adjust project plans or cost estimates as needed to meet financial goals.
Coordinate with the Design Team on project design requirements when needed.
Coordinate procurement of materials, supplies, and subcontractors to support timely, cost-effective project completion within budget.
Regularly communicate project schedules, change proposals, and other project activities to customers, and seek to improve customer satisfaction.
Work with the Accounts Receivable team to support timely customer payments.
Keep customers updated, address concerns promptly, and seek feedback on service performance.
Identify potential project risks and develop and implement strategies to limit their impact and control deviations from estimated costs and deadlines.
Participate in the Recruit Awesome People program by referring talent to the Talent Acquisition Team and hiring managers.
Perform other duties and responsibilities as requested or required.