Project Coordinator

Weltmann Lighting, LLC•Hicksville, NY

6d•Onsite

About The Position

The role of the Project Coordinator (“PC”) is multi-faceted, providing direct support to both the Project Management and Operations Teams handling several projects. The Project Coordinator (PC) provides the knowledge, skills and experience required to strongly assist these teams. The PC is responsible for the production and gathering of project related information and then be able to track, file, and distribute this information to all related parties. This position is accountable for maintaining up‐to‐date information in an organized format to assist our Weltmann Lighting (WL) teams. The PC will establish a professional work environment which includes fostering a positive atmosphere, promoting proactive and effective communication, facilitating problem solving, resolving conflicts, and keeping in order of all construction documents. The goal is always to ensure each project runs smoothly, seamlessly, on time and within budget.

Requirements

New York based with 3-5 years of experience in the construction industry
Must have the ability to conceptually budget, meet deadlines, handle various projects simultaneously and work effectively in a busy, team-oriented environment
Must be willing to travel within the local area
Good client management and strong relationship building skills
Excellent computer skills (MS Office/Excel/Outlook/Adobe Acrobat Pro) and math skills
Well-developed time scheduling and organizational skills
Excellent written and oral communication skills

Nice To Haves

Experience with construction drawings, specifications, architectural sketches, and other related construction documents is preferred
Previous experience in a construction related company is preferred
Previous experience with construction estimating take-off software is preferred

Responsibilities

Review and analyze drawings and specifications
Assist in assembling and organizing the job folder (on the PC and the actual file) per established procedures
Review returned submittmits, prepare submittal logs, and create request for information (RFI) documents, as needed
Prepare purchase orders for material required with necessary documentation
Create spreadsheets to track approvals, field dimensions, custom colors, driver compatibility, lamp requirements and lead times
Create delivery requests to ensure timely and accurate material arrival to the job site
Monitor the progress of the construction activities on a regular basis and update the project status report (PSR) and WL Project Manager
Monitor email communication and provide timely answers and perform required research
Periodic inspection of construction sites and attendance at job site meetings
Perform job closeout at project completion per established procedures
Ability to multi-task, as well as perform all duties in a professional manner
Other responsibilities as assigned