Project Coordinator - Now Hiring

PKM STEEL SERVICE INC•Salina, KS

10d•Onsite

About The Position

PKM Steel Service, Inc. is seeking a full-time Project Coordinator with experience to join our manufacturing team in Salina, KS. This role is crucial for supporting our project management group by ensuring confidentiality, managing documentation, coordinating tasks, and contributing to the overall efficiency and success of our projects. The ideal candidate will possess excellent organizational skills, a strong work ethic, and the ability to manage multiple priorities in a dynamic environment.

Requirements

Accurate knowledge, understanding, and efficient use of applicable software packages.
Working knowledge of basic office equipment.
Ability to understand and interpret complex directions, instructions, and other forms of communication.
Ability to retain instructions and apply to similar duties.
Ability to learn Project Management and Drawing Log programs.
Accurate knowledge and understanding of standard business correspondence.
Excellent organizational skills and ability to show initiative in identifying and completing tasks without close supervision.
Capable of quality assessment, trouble shooting, visualizing the finished project, and incorporating improvements.
Ability to coordinate multiple projects to meet business requirements and schedule workflow.
Demonstrates high degree of professional behavior, appearance, work ethic, attention to detail, honesty, and reliability.
Demonstrates ability to manage stress constructively and maintain professional, positive, even temperament during periods of frustration, ambiguity, and change.
Demonstrable skills in interpersonal communication and conflict management.

Nice To Haves

Experience in a Project Coordinator role.
Experience in the manufacturing industry.
Familiarity with Strumis software.

Responsibilities

Maintain confidentiality of all proprietary information.
Complete typing, copying, editing, and formatting projects for project management.
Handle miscellaneous copying projects.
Copy and distribute all incoming faxes and incoming mail relative to job files.
Order drawings from customers for the Estimating department.
Review bid documentation and perform due diligence.
Prepare bid review memorandums and type estimating scope letters.
E-mail pertinent information to appropriate organizations on the bidder’s list.
Perform contractor research.
Assist Estimators and Project Managers with special projects.
Develop plans, schedules, and spreadsheets to track project progress.
Run required reports and maintain/update the Master Schedule.
Type, copy, and distribute progress reports and meeting minutes.
E-mail progress reports to customers.
Process, distribute, and follow up on contract purchase orders and down-line change orders.
Act as back-up for telephone coverage and other administrative roles (Executive Administrative Assistant/Receptionist, Marketing Manager, Purchasing Manager, Contract Administrator).
Update and maintain licenses/certifications.
Coordinate and prepare company’s prequalification documentation for General Contractors.
Update and maintain A305.
Enter required data into Strumis.
Issue steel purchase orders according to ABM of identified product acquisition needs.
Source, request quotes, and prepare estimated steel costs for estimate pricing.
Perform annual inventory.
Effectively communicate changes in priorities or completion dates due to unscheduled projects of higher priority or urgency.
Establish, communicate, and monitor personal and departmental performance and improvement goals.
Communicate results to Supervisor.
Encourage and promote continuous personal development, skill attainment, and optimal performance.
Support and comply with company policies, programs, procedures, and guidelines.
Report observed instances of non-compliance to Supervisor.
Demonstrate safe work habits and attend required trainings and meetings.
Cross-train on other departmental duties for back-up capacity and provide hands-on training as needed.
Cooperate with all co-workers and management personnel.
Promote the best interests of the company and contribute to a positive work environment.
Purchase, properly use, and maintain personal tools.
Properly use and maintain all company tools, equipment, supplies, and computer hardware and software.
Demonstrate cost-effective use of human and material resources.
Actively seek ideas and incorporate improvements to enhance productivity.
Remain flexible and willing to work beyond standard, scheduled hours.
Perform all other duties as required.