Project Coordinator

Vector Atomic•Pleasanton, CA

9d•$80,000 - $120,000•Onsite

About The Position

Vector Atomic, an IonQ company, is seeking a hands-on Project Coordinator to assist with project management, scheduling, and contract administration. The role takes ownership of creating streamlined processes for managing, tracking, and delivering programmatic requirements in support of challenging technical goals. The Project Coordinator works closely with executive leadership, Principal Investigators, physicists, engineers, and the broader team to support program management, develop and submit reports, track schedules and deliverables, administer contracts, and communicate complex ideas to technical and general audiences. The position is based onsite at Vector Atomic’s office in Pleasanton, California. The ideal candidate is comfortable learning new concepts, managing competing tasks and deadlines, and producing high-quality written and presentation materials. The role also contributes structure and efficient processes while supporting the organization’s get-it-done culture. Employees must meet U.S. export-control eligibility requirements: be U.S. citizens, lawful U.S. permanent residents, or belong to certain categories of refugees or asylees. The approximate base salary range is $80,000 to $120,000 per year. Total compensation includes base salary, bonus, equity, and benefits; actual pay depends on job-related knowledge, skills, and experience.

Requirements

Meet U.S. export-control eligibility requirements: be a U.S. citizen, lawful U.S. permanent resident, or fall within certain categories of refugees or asylees.
Strong time-management, organizational, problem-solving, and analytical skills, including the ability to manage priorities and workflow.
Ability to review and edit complex technical details and jargon.
Strong interpersonal skills and the ability to discuss and refine complex ideas and work across differing personalities and styles.
Strong attention to detail and pride in work product.
Proactive approach to improving the organization and supporting coworkers.
Ability to prioritize and multitask while delivering high-quality work across multiple deadlines.

Responsibilities

Work with physicists and engineers to synthesize and refine content for its intended audience.
Create and edit contract-deliverable content, including figures, images, and diagrams, primarily for PowerPoint-based monthly and quarterly reports.
Support kickoff, interim, and final review meetings through content creation and scheduling.
Organize and schedule work using a weekly deliverable tracker and project management software, including Smartsheet and Jira.
Participate in internal and external team calls, meetings, and visits.
Review and track contracts, including flowing down requirements and assisting with revision requests, and communicate requirements to the technical team.
Support accounting by creating and submitting invoices.
Contribute to final reports and proposals.
Support Principal Investigators with report creation and submission, project scheduling and tracking, and program management.
Create and maintain streamlined processes for managing, tracking, and delivering programmatic requirements.