Project Coordinator

ISEC•South San Francisco, CA

12d

About The Position

The Project Coordinator assists the Operations Manager and/or project management groups with project coordination duties, including resolving minor customer and vendor issues. The role supports project teams and operations teams through document control, project startup and closeout, collections tracking, procurement of submittal requirements, shop drawing tasks, labor cost-to-complete functions, punch-list reporting, contract status management, and coordination of customer or vendor tasks and issues. The coordinator also supports hiring paperwork, timecard reporting, pay applications, data entry, administrative work, and field teams as assigned. Duties and responsibilities may change at any time and are not limited to those listed.

Requirements

High school diploma or equivalent, or at least 2 years in an administrative or coordinator role in the construction industry.
Experience assisting multiple teams.
Strong communication skills.
Proficiency in Microsoft Office applications, specifically Excel, Word, and PowerPoint.
Demonstrated commitment to outstanding service for internal and external customers.
Ability to take ownership of customer problems and resolve them or find someone who can.
Ability to listen well, ask clarifying questions, and check for agreement with customers.
Commitment to timely customer follow-up.
Strong accountability and follow-through.
Ability to create a friendly, respectful personal connection with customers.
Positive attitude.

Nice To Haves

College degree with coursework in a technical area.
Two years of construction industry experience in an administrative role, such as Project Coordinator, Project Assistant/Administrator, or Contracts Administrator.
Experience responding to customer and/or vendor concerns.
Experience in construction coordination and closeout.
Experience providing contractor or vendor support.
Ability to read plans and specifications.

Responsibilities

Provide and maintain document control and use JDE and Prolog for project or operations teams.
Assist the project management team with project startup and closeout.
Assist with collections, and update and report on collections.
Help procure submittal requirements.
Assist with tasks related to shop drawings.
Perform labor cost-to-complete functions, including field support.
Maintain the ISEC punch list and report on progress.
Maintain customer and vendor contract status and related functions.
Manage vendor or customer tasks and issues.
Coordinate and assist with new-hire paperwork and timecard reporting, and report on these as required by ISEC or the customer.
Coordinate customer or vendor pay applications as assigned.
Perform or coordinate data entry, document control, and administrative assistance.
Support field teams as assigned, including ordering consumables and assisting with reporting.
Resolve minor customer and vendor issues.