Project Coordinator

Daikin Applied Americas • Tampa, FL

6d • $24 - $38 • Onsite

About The Position

The Project Coordinator II supports the successful delivery of HVAC turnkey and contracting projects by coordinating project activities, scheduling, procurement, financial administration, documentation control, compliance, and project closeout. Working closely with Project Managers, field operations, subcontractors, vendors, customers, and internal departments, the role helps ensure projects are executed efficiently, accurately, and in accordance with company standards. The Project Coordinator serves as a central communication hub, keeping project information organized, maintaining schedules, completing financial processes, and managing documentation throughout the project lifecycle.

This is an in-office role based in Tampa, Florida. The typical hourly pay rate ranges from $23.65 to $37.69. Individual base pay depends on factors including skills, qualifications, experience, and location. Employment is contingent on successful completion of applicable pre-employment requirements, including employment and education verification, background screening, and drug testing where permitted by law. Work visa sponsorship is not available.

Requirements

• Bachelor’s degree or equivalent experience.
• At least 2 years of professional work experience through internships or other work experience.
• Proficiency in the MS Office Suite, including Outlook, PowerPoint, and Excel.
• Strong organization, problem-solving, and customer service skills.
• Demonstrated ability to take initiative and solve complex problems.
• Exceptional communication and interpersonal skills.

Responsibilities

• Create and establish new project records and maintain project documentation in company systems.
• Issue subcontractor agreements and purchase orders.
• Coordinate permit applications, Notices of Commencement, project startup requirements, execution planning, and readiness activities.
• Coordinate communication among Project Managers, customers, subcontractors, vendors, service teams, and internal departments.
• Schedule progress meetings, inspections, and project milestones; attend and document weekly project progress meetings.
• Communicate punch list requirements and track completion, provide project status updates, and follow up on action items.
• Facilitate stakeholder collaboration to proactively resolve project issues and support project delivery.
• Coordinate mechanical inspections and project scheduling; track milestones and critical deadlines.
• Assist with staging projects for field execution and resource readiness, and monitor activities against schedules and customer expectations.
• Coordinate procurement of HVAC equipment and project materials; monitor deliveries, supplier commitments, and logistics; ensure orders are processed and delivered according to project requirements.
• Process vendor invoices and maintain project cost records; enter expenses and service vouchers in company systems.
• Administer customer and vendor change orders and prepare progress billings, advanced billings, and AIA billing documentation.
• Verify vendor payments, collect lien waivers, and prepare and distribute customer invoices and supporting documentation.
• Manage billing and forecasting activities; support accounts payable and accounts receivable; monitor project revenue, forecasts, and financial performance.
• Maintain complete and accurate project records, including serial numbers, startup documents, commissioning records, warranties, and closeout documentation.
• Prepare audit packages and compliance documentation; register equipment and maintain warranty records and warranty dates.
• Maintain vendor records, Certificates of Insurance, and new vendor setup documentation; ensure compliance with company policies, customer requirements, and contractual obligations.
• Coordinate customer communications regarding Davis-Bacon requirements; collect and maintain certified payroll documents; prepare, review, and submit certified payroll reports and supporting documents.
• Ensure compliance with applicable federal, state, and customer-certified payroll requirements.
• Generate and distribute weekly progress reports; maintain service status workbooks and project tracking reports.
• Monitor job costs, margins, revenue forecasts, and trailing costs, and support forecasting and operational decision-making with accurate reporting.
• Reconcile and audit project costs before closure and prepare customer closeout packages.
• Coordinate project turnover to service teams, including warranty documentation, submittals, as-built drawings, certified drawings, and service alerts.

Benefits

• Multiple medical insurance plan options.
• Dental insurance.
• Vision insurance.
• 401(k) retirement plan with employer contributions matching 100% of the first 3% of employee contributions and 50% of the next 2%.
• Company-provided life insurance, with optional employee-paid voluntary life insurance, dependent life coverage, and voluntary accident coverage.
• Short-term and long-term disability coverage.
• 88 hours of company-paid holidays.
• 120 hours of paid time off for new employees; vacation accrues monthly unless applicable law requires faster accrual.
• Paid sick time in accordance with applicable federal, state, and local law.
• Paid parental leave after 6 months of continuous service.
• Tuition reimbursement after 6 months of continuous service.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level