Project Coordinator - Resources

WSP•Toronto, ON

8d•Onsite

About The Position

Join our Resources Project Management team as a Project Coordinator, supporting and contributing to our diversified portfolio of industrial clients and projects across Canada based in Etobicoke. Your work will strengthen our project delivery lifecycle supporting efforts from initiating new opportunities all the way through to project planning, execution and close-out.

Requirements

Education or experience in environmental science, engineering, business administration, project coordination, or a related field.
Understanding of foundational project management concepts and the ability to apply them in consulting and technical project settings.
Exceptional organizational abilities, with a talent for managing detail-heavy tasks accurately and reliably.
Adaptability in dynamic project environments and the ability to balance competing priorities under tight deadlines.
Proficiency with MS Word, Excel, Project, and Adobe; eager to learn additional project tools and systems.
Experience in consulting, mining, environmental services, engineering support, or field logistics environments.
Collaborative, proactive mindset and motivation to contribute to meaningful projects with community-level impact.
Professionally proficient in both English and French

Responsibilities

General coordination of day-to-day activities across project initiation, planning, execution, monitoring, and close-out stages.
Assist in the preparation and quality review of project technical documentation including specifications, scope of works and/or reports.
Organize project documents, contracts and deliverables.
Lead on the quality review, consolidation and final submission of proposals.
Assist in preparing presentations or reports for the project leadership team.
Maintain accurate project budgets and schedules, preparing timely updates, variance commentary, and forecasting insights for Project Managers.
Support the implementation of project controls, risk tracking, earned-value updates, and progress reporting in alignment with WSP’s Project Delivery Manual.
Prepare subcontractor work orders, assist with supplier coordination, and support purchase order and invoicing workflows.
Coordinate client invoicing requirements, ensuring compliance and enabling timely payment.
Support Health & Safety documentation, including the development and tracking of project-specific HSE requirements.
Maintain organized document control systems, ensuring deliverables are logged, tracked, and filed appropriately.
Assist with logistical coordination including travel, mobilization, and field support for multidisciplinary teams.
Prepare meeting minutes and support change order documentation, proposal inputs, notifications, and project close-out packages.
Engage with clients and subconsultants to support smooth, consistent project delivery.