Natural Resources Project Coordinator

City of New York•Rego Park, NY

1d•Onsite

About The Position

NYC Parks is the steward of nearly 30,000 acres of land, managing over 10,000 acres of natural areas across the five boroughs. The Division of Environment and Planning aims to protect, restore, and expand New York City's green spaces and natural areas. The Natural Resources Group within Environment and Planning has secured significant grant funding for restoration and management projects. This role supports the management of the Natural Resources Capital Design and Construction Team.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above.
All candidates must have at least one year of experience as described in "1" above.

Nice To Haves

Experience using MS Planner
Experience using Unifier (project management software)
Experience with Microsoft 365 applications such as SharePoint and Teams
Experience managing grant funds

Responsibilities

Assist Director and Deputy Directors with the management of the Natural Resources Capital Design and Construction Team.
Using MS Planner, track project schedules from funding inception through design, procurement, construction and close-out.
Continually improve Planner templates, create and run reports when requested, train and support project managers on standard operating procedures.
Serve as a liaison to other internal divisions, including Capital Budget, Capital Procurement, GIS and Analytics and teams within the Natural Resources Group.
Monitor project funding during all phases.
Draft and track budget documents including CPs (certificate to proceed) and supporting documents.
Review budget documents at key points during the annual budgeting cycle.
Assist with the management of grant funds and communicate with grantors as required.
Monitor Unifier (the division’s project management software) for missed tasks and incomplete information.
Promptly notify managers of deficiencies.
Prepare Unifier reports as necessary for team, Chiefs and Borough review.
Assess, analyze and compile efficient ways to manage and store documents/ records in Microsoft 365 applications such as SharePoint and Teams.
Communicate these efficiencies within the team and to others within the Natural Resources Group.
Identify ways to connect project data across different software.
Assist with the implementation of Agency initiatives.
Ensure long-range and overall program goals are followed and implemented.
Work closely with the Director and Deputy Directors to develop, manage and evaluate priority initiatives, organize team meetings and create a thriving team environment.
Attend interagency meetings as directed by the Director.
Take notes and follow-up with the team.
Assist the Director and Deputy Directors with other tasks and projects as requested.