Human Resources Coordinator

ESI Security Services•Reno, NV

7d•Onsite

About The Position

ESI SECURITY SERVICES is currently hiring a HR Coordinator. At ESI, YOUR WORK MATTERS! Join a team dedicated to making a difference every day in our local community. Our mission is to provide a safe and secure environment to live, work, and play. We are looking for service-minded professionals who take pride in quality work. If you enjoy working independently while being part of an exceptional team, this job is for you. The HR Coordinator is responsible for supporting daily human resources operations, including payroll preparation, employee relations, onboarding, and licensing coordination. This position ensures timely and accurate payroll processing, assists with new hire onboarding and compliance requirements, and serves as a key point of contact for employee questions and concerns. The coordinator will collaborate closely with all departments to ensure accurate employee data and resolve any discrepancies.

Requirements

Strong attention to detail and accuracy in payroll and HR administrative tasks
Consistent follow-up and follow-through on assignments and deadlines
Excellent interpersonal and communication skills; must maintain strict confidentiality
Strong problem-solving skills with a focus on accuracy and compliance
Effective time management skills with the ability to meet deadlines
Proficient in Microsoft Office, Adobe Suite, and Sage HR
Ability to manage multiple priorities in a fast-paced environment
Strong organizational and prioritization skills
Proactive mindset with a focus on continuous improvement
High school diploma or equivalent required
2+ years of HR, payroll, or administrative experience strongly preferred
Experience with HRIS, workforce management and payroll solutions required
Proficiency in Microsoft Office and basic payroll/accounting principles
Ability to handle confidential information with integrity
Strong written and verbal communication skills

Nice To Haves

associate or bachelor’s degree in HR, Business Administration, or related field strongly preferred

Responsibilities

Prepare and process employee payroll, ensuring accuracy and timeliness for bi-weekly payroll runs
Monitor and correct employee clock-ins and clock-outs to ensure accurate timekeeping
Maintain close communication with Scheduling and management to verify hours and employment status changes
Investigate and resolve payroll discrepancies promptly and accurately
Serve as a point of contact for employee questions, concerns, and HR-related issues
Assist with onboarding new hires, including completing new hire paperwork and system setup
Coordinate employee licensing requirements, including tracking guard cards, renewals, and compliance deadlines
Schedule and assist with fingerprinting and background check processes
Assist new employee orientation and training coordination
Ensure HR and payroll records are accurate, organized, and compliant with company policies and legal requirements
Maintain and update HRIS/timekeeping systems