Project Coordinator

rossibuilders.com•San Francisco, CA

34d•Onsite

About The Position

Rossi Builders is seeking a full-time, on-site Project Coordinator in the San Francisco Bay Area. The Project Coordinator is the operational hub for the project team. You’ll support Project Managers, Superintendents, Estimators, and Accounting by driving document control, procurement administration, schedule & meeting logistics, compliance tracking, and closeout deliverables. Your work ensures our projects move efficiently from preconstruction through closeout with accurate records, timely submittals/RFIs, and well-organized communication across owners, designers, and subcontractors. This role combines operational support with contract administration and professional judgment, ensuring projects adhere to our requirements.

Requirements

3–5+ years in commercial construction administration, contract management, or equivalent coordination experience in similar industries.
AA/BA in Construction Management, Business, or related field preferred.
Strong analytical ability, attention to detail, and capacity to exercise discretion on matters of significance.
Office-based unless certain projects may require working from a jobsite to meet client needs.
Valid driver’s license and the ability to report to the office daily

Nice To Haves

Proficiency with Sage 300, Procore, Bluebeam, and MS Office; ability to interpret drawings/specs and contract language.
Experience preparing and reviewing start-up and close-out documentation.
Strong organizational skills with attention to detail.
Demonstrated ability to collaborate with diverse project teams and subcontractors.

Responsibilities

Prepares and maintains start-up packages, submittal binders, project documentation including but not limited to: Requests for Information (RFIs), submittal logs, insurance documentation, and bid invitations.
Evaluate subcontractor and vendor qualifications and recommend approval or corrective actions based on contract terms and company policy.
Draft and review contracts, master service agreements (MSAs), and work authorizations in alignment with company standards and client requirements.
Issue work authorizations and commitments within delegated authority, verifying costs and project schedule to client contract.
Maintain accurate records of client and subcontractor agreements and change orders; ensure timely routing and approvals.
Prepare meeting agendas, capture decisions, and distribute actionable summaries to stakeholders.
Coordinates material requisitions, delivery of project documents, and expedites items as needed to meet project schedules.
Oversight of document control in Procore and Sage 300, ensuring data accuracy and timely updates.
Prepares proposal booklets, start-up packages, punch lists, and closeout documents.
Provides estimating support by soliciting subcontractor/vendor quotes and assisting with changing addendum pricing.
Organizes project archives and ensures accurate recordkeeping.
Apply SOPs while exercising independent judgment to resolve ambiguities and recommend solutions to PMs and leadership.
Support monthly billing packages, lien releases, and insurance compliance documentation.
Collaborate with Accounting on vendor setup and invoice reconciliation.
Assemble O&M manuals, warranties, and final as-built documentation; ensure contractual closeout deliverables are met.
Archive project records per company SOP for audit readiness.
Other duties as assigned.