Project Coordinator

Cynet Systems • Winter Park, FL

11d

About The Position

The Project Coordinator supports Project Managers and Operations Managers during project execution by coordinating with other departments and business functions. Reporting into the Solutions organization, the role helps Project Managers and Supervisors focus on job execution while ensuring core business processes are implemented. Project Coordinators act as a central hub for projects and help them progress smoothly through project milestones.

The ideal candidate is self-motivated, dependable, reliable, detail-oriented, able to work independently, and interested in a long-term career. The role requires experience working in an office environment and confidence navigating Excel spreadsheets. An Excel assessment is required.

Requirements

• High school diploma or state-recognized GED.
• Excellent organizational and interpersonal skills.
• Ability to read and understand contract documentation.
• Proficiency in Microsoft Office and business software systems such as SAP.
• Strong verbal and written communication skills.
• Excellent Excel and Word skills.
• Ability to work independently; self-motivated, dependable, reliable, and detail-oriented.
• Office environment experience and confidence navigating Excel spreadsheets.
• Legally authorized to work in the United States.
• Successful completion of an Excel assessment.

Nice To Haves

• Familiarity or experience with HVAC, Fire Alarm, or Security systems.

Responsibilities

• Submit booking packages in BookIT for change orders, including documentation provided by the Project Manager.
• Track project timesheet submissions and inform the Operations Manager about missing timesheets.
• Ensure received documents are properly filed.
• Provide the branch designate with hard copies or signature files for archiving in the appropriate storage locations.
• Assist the Project Manager in maintaining accurate billing documentation and ensure the latest SOV/billing document for the current month is being used in PMCT.
• Respond to documentation requests from Collections to help resolve issues.
• Notarize billing documents when required by the customer.
• Complete Plan Cost Adjustments (PCAs) in SAP as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED