Project Coordinator

Pala Band of Mission Indians•Pala, CA

About The Position

The Social Services Project Coordinator coordinates, implements, and monitors programs, projects, and initiatives within the Social Services Department. The position supports program administration, grant coordination, service delivery, community outreach, data collection, reporting, and compliance with applicable funding requirements. The coordinator works with Tribal departments, healthcare providers, housing agencies, community organizations, and other service providers to improve access to essential services and support the health and well-being of individuals and families. The role uses culturally responsive, trauma-informed, strengths-based approaches and helps ensure program goals, deliverables, timelines, Tribal policies, and funding requirements are met. The position also supports service coordination for individuals and families, including assistance related to housing, behavioral health, substance use treatment, recovery, public benefits, and other social service needs. It assists with referrals, service plans, housing stability initiatives, grant administration and reporting, program documentation, community outreach, and general department administration. The role reports to the Program Manager / Social Services Director and has no subordinates.

Requirements

Minimum of one year of relevant experience in program coordination, social services, community outreach, or grant-funded programs.
A bachelor's degree in Social Work, Human Services, Public Health, Behavioral Health, Sociology, Business Administration, or a related field is preferred; four years of relevant experience may be considered in lieu of a degree.
Must successfully pass a fingerprint-based background check pursuant to Public Law 101-630, the Indian Child Protection and Family Violence Prevention Act.
Must successfully complete required pre-employment background screening and drug testing.
Must possess a valid driver's license and maintain an acceptable driving record if driving is required for assigned duties.
Must maintain strict confidentiality and comply with Tribal policies, procedures, ethical guidelines, and applicable program and funding requirements.
Must demonstrate commitment to culturally responsive and trauma-informed practices and respect for Native American communities, Tribal values, and philosophies.
Must be willing to attend required trainings, meetings, conferences, and community events.
Strong organizational and time-management skills, including ability to manage multiple projects and deadlines.
Ability to maintain accurate records, program documentation, and timely reports.
Strong written and verbal communication skills and ability to maintain professional relationships with employees, clients, community partners, and outside agencies.
Ability to work independently and collaboratively, analyze problems, identify solutions, and provide recommendations to management.
Knowledge of program coordination, project administration, grant reporting, and compliance requirements.
Understanding of social services, behavioral health, housing assistance, community support programs, trauma-informed care, strengths-based approaches, and culturally responsive service delivery.
Familiarity with community resources, public benefits, and supportive services; ability to interpret program guidelines, funding requirements, and applicable policies.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, and ability to use electronic recordkeeping, data-entry, and case-management systems.

Nice To Haves

Experience with grant reporting, data collection, program documentation, or budget tracking.
Experience working with individuals and families receiving social services or community-based support.
Experience working in or alongside Tribal communities is highly preferred.
Bachelor's degree in Social Work, Human Services, Public Health, Behavioral Health, Sociology, Business Administration, or a related field.

Responsibilities

Coordinate daily operations of assigned Social Services programs, projects, and initiatives.
Assist with developing, implementing, and monitoring program goals, work plans, timelines, and deliverables.
Coordinate program activities, services, resources, partnerships, meetings, trainings, workshops, and community events.
Collaborate with program staff, case managers, care coordinators, outside agencies, and community partners to promote continuity of services.
Monitor program progress, identify service gaps, and recommend improvements to management.
Support coordination of services, referrals, resources, individualized service plans, and coordinated care for individuals and families.
Assist with housing navigation, tenancy support, homelessness prevention, and access to behavioral health, substance use treatment, public benefits, and other supportive services.
Monitor service coordination activities and support timely, accurate documentation; participate in case conferences and interagency meetings as needed.
Administer and coordinate grant-funded programs and departmental projects; track requirements, performance measures, deadlines, and deliverables.
Collect, organize, verify, and maintain program data and supporting documentation; assist with reports, summaries, performance updates, evaluations, and required submissions.
Assist with monitoring expenditures, budgets, and funding allocations in coordination with management and Finance.
Prepare records for grant monitoring, compliance reviews, audits, and program evaluations; support compliance with Tribal policies, funding requirements, and confidentiality standards.
Establish and maintain professional relationships with Tribal departments, healthcare providers, housing agencies, and community organizations.
Coordinate community education, prevention activities, outreach events, workshops, presentations, and collaborative meetings.
Maintain confidential program records, files, correspondence, schedules, and administrative materials; prepare reports, presentations, spreadsheets, agendas, and other program materials.
Assist with purchasing requests, supply and inventory tracking, document review, responding to program inquiries, and directing individuals to appropriate staff or resources.
Support staff understanding of documentation, reporting requirements, and procedures; participate in required and professional development training.
Perform other related departmental duties and projects as assigned.