Data Center Project Coordination, Coordinator

WSP•Milwaukee, WI

1d•Onsite

About The Position

WSP is seeking a Project Coordinator for its Milwaukee, Wisconsin office. The Project Coordinator supports the Project Manager and project teams with administrative duties throughout the project lifecycle. The role proactively helps move projects forward, improves communication among the project team and with clients, and promotes and facilitates project integration.

Requirements

High school diploma or GED.
At least 3 years of experience.
Deadline-oriented, with the ability to track, maintain, and meet multiple concurrent deadlines.
Excellent verbal and written communication and problem-solving skills.
Proficiency with MS Office applications, including Word, Excel, Outlook, and PowerPoint.
Strong computer and typing skills.
Self-motivated and flexible, with the ability to take on new tasks and assist teams.
Strong willingness and eagerness to learn.

Nice To Haves

Familiarity with Bluebeam.
Familiarity with Smartsheet.
Working knowledge of cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, or Box.

Responsibilities

Coordinate with the project team during the proposal process to ensure deadlines are met and reviews are completed.
Support the Project Manager with internal communications and follow-up.
Maintain the project calendar, including project deliverables and quality-control deadlines, and publish it to the project team.
Assist with scheduling internal team meetings, project kick-offs, design reviews, and other meetings.
Assist in reviewing project financial reports and communicate issues to the project team.
Create and maintain project Smartsheets and document file storage.
Assist in tracking invoices and project payments.
Assist the Project Manager with reviewing deliverables during project deadlines.
Ensure projects meet internal compliance requirements.
Assist with receiving, filing, distributing, processing, tracking due dates, and responding to RFIs, submittals, and responses.
Provide support for editing and formatting specifications.
Assist in preparing materials required for project pursuits.
Assist in processing contracts and sub-consultant contracts.
Attend project, department, and team meetings and take meeting notes.
Distribute meeting notes internally and externally as required.
Assist in generating project financial management reports.
Assist in tracking scope changes and updating project budgets accordingly.
Create and maintain project document file storage within the standard project directory structure.