Data Center Project Coordinator

WSP • Milwaukee, WI

9h • Onsite

About The Position

WSP is seeking a Project Coordinator for its Milwaukee, Wisconsin office. The role supports the Project Manager and project teams with administrative duties throughout the project lifecycle. The Project Coordinator proactively helps move projects forward, strengthens communication between the project team and clients, and promotes integration across the project.

Requirements

• High school diploma or GED.
• At least 3 years of experience.
• Deadline-oriented, with the ability to track, maintain, and meet multiple concurrent deadlines.
• Excellent verbal and written communication and problem-solving skills.
• Knowledge of MS Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong computer and typing skills.
• Self-motivated and flexible, with the ability to take on new tasks and assist teams.
• Strong willingness and eagerness to learn.
• Must be authorized to work in the United States.

Nice To Haves

• Familiarity with Bluebeam.
• Familiarity with Smartsheet.
• Working knowledge of cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, or Box.

Responsibilities

• Coordinate with the project team during the proposal process to ensure deadlines are met and reviews are completed.
• Support the Project Manager with internal communications and follow-up.
• Maintain the project calendar, including project deliverables and quality-control deadlines, and publish it to the project team.
• Assist in scheduling internal team meetings, project kickoffs, design reviews, and other meetings.
• Assist in reviewing project financial reports and communicate issues to the project team.
• Create and maintain project Smartsheets and document file storage.
• Assist in tracking invoices and project payments.
• Assist the Project Manager with reviewing deliverables in advance of project deadlines.
• Ensure projects meet internal compliance requirements.
• Assist with receiving, filing, distributing, processing, tracking due dates for, and responding to RFIs, submittals, and responses.
• Provide support for editing and formatting specifications.
• Assist in preparing materials required for project pursuits.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department, and team meetings; take meeting notes and distribute them internally and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document storage within the standard project directory structure.

Benefits

• Medical, dental, and vision benefits.
• Disability and life insurance.
• Retirement savings benefits.
• Flexible and agile workplace model.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED